Accounts Payable Specialist

3 weeks ago

Dublin, Dublin City, Ireland Weir & Sons Full time
Job Summary

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. The ideal candidate will play a pivotal role in ensuring the accurate and timely processing of accounts payable transactions, maintaining vendor relationships, and contributing to the overall financial efficiency of the organization.

Responsibilities
  • Receive, review, and process invoices for payment, ensuring accuracy and adherence to company policies and procedures.
  • Verify invoices for proper coding, authorization, and matching with purchase orders or contracts; investigate and resolve discrepancies or issues with invoices, purchase orders, or delivery receipts.
  • Prepare and process payment batches, including checks, electronic transfers, and ACH payments; maintain payment records and ensure timely and accurate disbursements to vendors.
  • Monitor and manage payment terms to take advantage of early payment discounts while avoiding late fees.
  • Collaborate with vendors to resolve payment inquiries, discrepancies, and other related issues.
  • Maintain positive relationships with suppliers, responding to inquiries and addressing concerns promptly and professionally.
  • Review and process employee expense reports, ensuring compliance with company policies and necessary approvals; reconcile credit card statements and validate expenses.
  • Assist in the month-end closing process by reconciling accounts payable records and preparing necessary reports; provide accurate and timely information to support financial reporting and analysis.
  • Ensure compliance with relevant financial regulations and internal controls; maintain organized and up-to-date accounts payable records and documentation for audit purposes.
  • Conduct creditor reconciliations; collaborate with team and auditors, respond to audit queries during annual audit.
  • Identify opportunities for process improvement and efficiency in the accounts payable function; suggest and implement best practices to enhance productivity and accuracy.
Qualifications
  • Bachelor's degree in Accounting, Finance, or a related field preferred.
  • Proven experience in accounts payable or a similar finance role.
  • Strong knowledge of accounting principles and practices.
  • Proficiency in accounting software and MS Excel.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time-management skills.
  • Effective communication and interpersonal abilities.
  • Ability to work independently and as part of a team.
  • Knowledge of relevant financial regulations and compliance standards is a plus.
Job Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Accounting/Auditing
  • Industries: Retail and Retail Luxury Goods and Jewelry

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