Teaching Operations Coordinator

Job Title: Teaching Operations Coordinator
Reporting To: Head of Department or nominee
Location: ERC, Smurfit Building, Beaumont Hospital
School (or department): Medicine
Contract type/duration: Specified Purpose Contract (approx. 1 year)
Closing date for applications: at 11:45pm on 23rd September 2025

RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2025-2029" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.

Innovating for a Healthier Future 2023-2027 is RCSI\'s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being. RCSI has been positioned among the Top 300 universities worldwide in the Times Higher World University Rankings; we are recognised for our commitment to well-being and higher education excellence.

At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health.

The objective of this post is to assist the Head of Department and all the teaching staff to deliver Medicine teaching in an efficient and student friendly way.

• Organising the timetabling and scheduling of Medicine teaching in the Intermediate Cycle and Senior Cycles.
• Liaising with RCSI Medicine Academic Staff, hospital consultants and external lecturers to ensure the educationally valid and student friendly delivery of the Medicine element of the IC and SC schedule - lectures, Team Observed Structured Bedside Assessments (TOSBAs), TOSCE, Case based presentations, Essentials of Clinical Practice, Sub- Internship and bedside tutorials.
• Assisting academic staff / lecturers with the formation of teaching presentations.
• Assisting the Medicine academic staff in the preparation of lectures, Pod casts, handouts and other teaching materials as required.
• Liaising with other staff to ensure the availability of lecture theatres and tutorial rooms.
• Organising the attendance of students at TOSBAs, TOSCEs, Case presentations, ECP and other teaching & learning activities.
• Organising the notification, preparation and selection process for student research attachments and electives.
• Assisting students during their research attachments to the RCSI Medicine Department.
• Administering Moodle on behalf of Medicine - this includes the uploading of all teaching material, assisting in the administration of those modules co-ordinated by Medicine and the module exams.
• Liaising with the Student Academic & Regulatory Affairs (SARA) department in the co-ordinating of the teaching schedule, examinations and continuous assessment.
• Liaising with the School of Pharmacy (and other courses) as directed by the Head of Department or nominee in organising and implementing the Medicine element of agreed undergraduate teaching.
• Liaising with the SARA Office in the recruitment of examiners.
• Organising and attending meetings as requested by the Head of Department.
• Assisting in the preparation and timetabling of Prize exams.
• Organising payments for external lecturers.
• Arranging Departmental Teaching meetings.
• Undergoing programmes of training and development as may be required from time to time.
• Representing the best interests of the Medicine Department/RCSI at all times.
• Performing such other duties as may be required.

• Essential: Strong organisational and administrative skills with the ability to focus on and produce results and prioritise objectives.
• Capable of archiving and maintaining teaching materials and equipment for continued use.
• Very strong IT skills especially MS Office: Excel, PowerPoint, Access, and E-Learning systems, with previous experience on Moodle an advantage.
• An effective communication style appropriate to audience and situation.
• Ability to make decisions and meet deadlines.
• The ability to work on one\'s own initiative as well as in a team environment.
• Flexibility to work irregular hours on a regular basis.
• Experience and a proven track record working in an academic administrative environment would be an advantage.

We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we\'d love to hear from you.

Please apply online through the RCSI careers portal on the closing date with your CV and cover letter.

Informal Enquiries: Informal enquiries are invited in the first instance through Rebecca O\'Brien, Human Resources Department (). All applications for this post must be made through the career\'s webpage. Please note we do not accept CVs directly.

• At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health.
• Health and Wellbeing: Inspire Programme promotes the importance of taking care of both our general health and mental health. Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife. Onsite gym access available for a small fee.
• Work -Life Balance: Flexible working arrangements, study leave, and career breaks; 20 days annual leave plus 6.5 university privilege days.
• Family Benefits: Enhanced family leave including fully paid Maternity, Adoptive, Paternity and Surrogacy Leave; Parents leave paid for; access to Platform 55; flexible working; discounted crèche services; Parents and Carers\' Network.
• Financial Security: Automatic pension scheme with employer contributions, Death in Service up to 4x salary, long-term illness and disability income replacement, and insurance advice.
• Discounted Services: Discounted GP services, Taxsaver tickets, BiketoWork, free eye tests, and discounted parking.
• Recognition: Long Service recognition, Vice Chancellor Staff Awards, and Research Day.
• Professional Growth: Staff Learning and Development with training, management and leadership development, mentoring, coaching and funding for further study.
• Staff Networks: Women\'s Network, Postdoctoral, Parents & Carers, Project Manager\'s Network, LGBTI+, Age Friendly Network, etc.
• Sports and Social Club: Yoga, Pilates, fitness classes, social events, book clubs, and discounts for events.