Teaching Operations Coordinator

Job Title: Teaching Operations Coordinator Reporting To: Head of Department or nominee Location: ERC, Smurfit Building, Beaumont Hospital School (or department): Medicine Contract type/duration: Specified Purpose Contract (approx. 1 year) Closing date for applications: at 11:45pm on 23rd September 2025 RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2025-2029" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. Innovating for a Healthier Future 2023-2027 is RCSI's new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks first in the world for "Good Health and Well-being" in the Times Higher Education #SDG #SDG Impact Rankings 2025. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. In 2024, RCSI was delighted to be named one of the Sunday Times Best Places to Work in Ireland. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the post: The objective of this post is to assist the Head of Department and all the teaching staff to deliver Medicine teaching in an efficient and student friendly way. Job Responsibilities Organising the timetabling and scheduling of Medicine teaching in the Intermediate Cycle and Senior Cycles. Liaising with RCSI Medicine Academic Staff, hospital consultants and external lecturers to ensure the educationally valid and student friendly delivery of the Medicine element of the IC and SC schedule - lectures, Team Observed Structured Bedside Assessments (TOSBAs), TOSCE, Case based presentations, Essentials of Clinical Practice, Sub- Intership and bedside tutorials,. Assisting academic staff / lecturers with the formation of teaching presentations. Assisting the Medicine academic staff in the preparation of lectures, Pod casts, handouts and other teaching materials as required. Liaising with other staff to ensure the availability of lecture theatres and tutorial rooms. Organising the attendance of students at TOSBAs, TOSCEs, Case presentations, ECP and other teaching & learning activities. Organising the notification, preparation and selection process for student research attachments and electives. Assisting students during their research attachments to the RCSI Medicine Department. Administering Moodle on behalf of Medicine - this includes the uploading of all teaching material, assisting in the administration of those modules co-ordinated by Medicine and the module exams. Liaising with the Student Academic & Regulatory Affairs (SARA) department in the co-ordinating of the teaching schedule, examinations and continuous assessment. Liaising with the School of Pharmacy (and other courses) as directed by the Head of Department or nominee in organising and implementing the Medicine element of agreed undergraduate teaching. Liaising with the SARA Office in the recruitment of examiners. Organising and attending meetings as requested by the Head of Department. Assisting in the preparation and timetabling of Prize exams. Organising payments for external lecturers. Arranging Departmental Teaching meetings. Undergoing programmes of training and development as may be required from time to time. Representing the best interests of the Medicine Department/RCSI at all times Performing such other duties as may be required Knowledge & Experience - (Essential): Strong organisational and administrative skills with the ability to focus on and produce results and prioritise objectives. Capable of archiving and maintaining teaching materials and equipment for continued use. Very Strong IT skills especially MS Office: Excel PowerPoint, access, and E-Learning systems, with previous experience on Moodle an advantage An effective communication style appropriate to audience and situation. Ability to make decisions and meet deadlines. The ability to work on one's own initiative as well as in a team environment. Flexibility to work irregular hours on a regular basis. Experience and a proven track record working in an academic administrative environment would be an advantage. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter. Informal Enquiries: Informal enquiries are invited in the first instance through Rebecca O'Brien , Human Resources Department (). All applications for this post must be made through the career's webpage Please note we do not accept CVs directly. Employee Benefits At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health. RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally. Here's a glimpse of the fantastic benefit available: Health and Wellbeing: Our Inspire Programme promotes the importance of taking care of both our general health and mental health. Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife. Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more. You can also enjoy access to an onsite gym for just €10 per month. Work -Life Balance: Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction. At RCSI, we offer flexible working arrangements, study leave, and career breaks. In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks. Family Benefits: RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave. We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old. We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent. We also offer flexible working, discounted Giraffe crche services of up to 20% and a Parents and Carers' Network. Financial Security: Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance. Discounted Services: Avail of discounted GP services, Taxsaver commuter tickets, the BiketoWork scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park. Recognition: At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day. Professional Growth: RCSI's Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work. Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study. Staff Networks: Additionally, we support a range of staff networks, including the Women's Network, Postdoctoral Staff Network, Parents & Carers' Network, Project Manager's Network, LGBTI+ Network, Age Friendly Network etc. These networks help RCSI to foster a sense of community and inclusivity. Sports and Social Club: Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes. Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo. We also have a variety of discount tickets for shows and events through the year.