Personal Assistant

4 weeks ago

Dublin, Dublin City, Ireland Capital8 Search & Selection Full time
Overview

My client, Capital8 Search & Selection, is seeking a highly organised, discreet and proactive Personal Assistant to provide dedicated support to two members of the senior leadership team at a leading private school in Dublin. This is a busy and rewarding on-site role with a 1-year fixed-term contract.

Role details

Position: Personal Assistant

Contract: 1-year FTC (52 weeks)

Hours: 8:00am – 4:00pm, Monday to Friday (on site)

Location: Dublin South

This role is on-site with no remote element and offers structured working hours with clear work–life balance.

Key Responsibilities
  • Diary & project management: Coordinate calendars, meetings, appointments and events.
  • Communications: Act as first point of contact for the leadership team; screen/respond to emails and calls; draft and proofread correspondence.
  • Meeting support: Prepare agendas, collate materials, take minutes, track actions and follow through.
  • Document management: Maintain accurate, confidential records and files.
  • Liaison & triage: Manage inputs from multiple internal and external stakeholders; filter, prioritise and route issues appropriately.
  • Data & reporting: Compile data; produce reports, presentations and visualisations to support decision-making.
  • Event coordination: Support the planning and delivery of organisational events, meetings and other activities.
Skills & Experience
  • Proven experience as a Personal Assistant or in a similar high-level administrative role.
  • Strong organisational and time management skills; ability to work calmly under pressure.
  • Excellent written and verbal communication; professional stakeholder management.
  • High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
  • Willingness to learn additional information systems and software as required.
  • Integrity, discretion and sound judgement with sensitive information.
What they offer
  • A busy, rewarding role at the centre of a senior leadership team.
  • Training and ongoing professional development.
  • Attractive working environment with excellent facilities.
  • Free on-site parking and convenient public transport links.
  • A welcoming, supportive culture with a focus on staff wellbeing.
Additional information

Confidential enquiries: If you have questions about the role or the recruitment process, please contact Capital8 Search & Selection.

Job function
  • Administrative
Industries
  • Primary and Secondary Education

Note: Referrals may increase your chances of interviewing at Capital8 Search & Selection.


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