Receptionist

3 weeks ago

Dublin, Dublin City, Ireland Flynn O'Driscoll, Business Lawyers Full time

Flynn O'Driscoll are now seeking to recruit a Receptionist

We are a full service, business law firm, offering expertise across the full spectrum of legal services including Corporate, Commercial, Employment, Intellectual Property, Banking, Asset Finance, Aviation, Commercial Litigation and Commercial Property.

Due to continued commercial growth and success, we are currently recruiting for a Receptionist to join our team based in our Dublin office where you will work with the wider Operations Team. This is a permanent full-time position, reporting to the Operations Manager.

The Operations Team works closely with all teams in the business, and we have a unique opportunity to see how the business works and add value where we can.

About the Role:

You will join a dynamic and enthusiast team in a young, growing Law Firm who are responsible for managing the Firms central operations in the office.

This core responsibilities for the role would include but not be restricted to;

  • Front of house duties
  • Greeting visitors
  • Answering and forwarding calls
  • Scheduling meetings and calendar management
  • Sorting and distributing post
  • Managing administrative workload of the organisation within the Operations Team; office post, DX, scanning, deliveries, etc
  • General administration when required
  • Setting up of files (soft & hard), conservancy and archiving, maintaining all in good order to provide accurate information
  • Implementing project workflows, document tagging
  • Liaise closely with the teams, setting standards to meet quality expectations
  • Working with the wider Operations team and ensuring that the business is compliant with industry regulatory requirements and monitor risk assessment activities
  • Assist in developing and implementing initiatives to improve administrative efficiency
  • Assist in populating and maintaining our CRM Database (Evolve) of existing/potential clients and business partners
  • Assist in developing and implementing initiatives to improve administrative efficiency
  • Undertake specific projects as required, from time to time

About You:

  • 1-2 years' experience in an office reception/administration or similar role (experience working in a busy general legal practice a definite advantage).
  • Excellent knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, Excel
  • Experience and knowledge of Evolve software advantageous but not necessary
  • Friendly, confident and people orientated
  • Proven ability to be self-motivated and independent; as well as ability to work cohesively within a team
  • Knowledge of office administration processes, systems, and procedures.
  • Ability to work with several people with numerous deadlines
  • Adaptable and comfortable with handling a range of tasks in a fast-moving, environment
  • Creative and determined problem solver with a critical eye
  • Meticulous attention to detail, flexible and very well organised
  • Excellent communication skills, good telephone manner and fluency in both written and spoken English

There are many benefits to working at Flynn O'Driscoll;

  • Performance Bonus Scheme
  • VHI Medical Insurance
  • Gym Membership
  • Pension Scheme
  • Continuous professional and personal development
  • Good Friday – closed
  • Business casual dress code
  • Employee Referral Bonus
  • Employee Assistance Programme
  • Tax Saver Commuter Tickets
  • Cycle to Work Scheme
  • Death in Service insurance cover

This is an ideal opportunity for a motivated individual to join a dynamic team in a busy, growing and supportive company

Flynn O'Driscoll is an equal opportunity employer.

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