Project Administrator

2 weeks ago

Cork, Cork, Ireland Integrated Project Services Full time
Job Description

At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a Project Administrator to join our team out of our office in Cork, Ireland.

The Project Administrator provides administrative support to first level managers and staff. Administratively manages phone calls, mail, and prepares contracts, change orders, and project closeouts.

We rely on you to:

  • Answer incoming calls regarding contracts/invoices, take messages, forward calls, and resolve issues without interrupting managers or departments.
  • Maintain clear and consistent filing systems, both electronic and paper.
  • Create and maintain databases, logs, reports, and filing systems for quick access.
  • Sort and distribute incoming purchase orders, change orders, invoices, and contracts.
  • Write contracts and invoices, providing necessary backup documentation accurately.
  • Receive quotes from subcontractors and prepare contracts. Once approved by the project manager, follow the work order process.
  • Order materials as necessary.
  • Follow up with subcontractors regarding liens, invoicing, and final billing.
  • Update customers on project status via telephone, email, or postal mail.
  • Track invoices from subcontractors and ensure satisfaction.
  • Support the receptionist with calls and visitors.

Join our caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights

Qualifications & Requirements
  • Minimum of 2-4 years of relevant industry experience.
  • Extensive contract experience in the construction industry.
  • Proficiency in Microsoft Office, Word, Excel, Prolog, and Timberline.
  • Ability to multitask efficiently, highly organized, with strong attention to detail.
  • Proven experience in writing, editing, and communication.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway Company, is a global leader in developing innovative solutions for the biotech and pharmaceutical industries. We offer consultancy, architecture, engineering, project controls, construction management, and compliance services, enabling clients to develop and manufacture life-impacting products. Our newest acquisition, Linesight, specializes in cost, schedule, risk, and project management services across various sectors including data centers, life sciences, and high-tech industries. With over 3,000 professionals in more than 45 offices across 17 countries, we are committed to excellence.

Equal Opportunity Statement: All qualified applicants will receive consideration without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition, veteran status, marital or citizenship status, or any other protected status.

Connect With Us If you do not meet the qualifications but wish to submit your resume for general consideration, please click [Link].

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