Accounts Payable Assistant

2 weeks ago

Kildare Co Kildare, Ireland PE Global Full time

* This role will provide short-term cover for an existing employee until Christmas time. It is an ideal opportunity to gain experience with one of Ireland's leading Construction firms and enhance your CV. Please only apply if you are happy with this short-term arrangement. * This member of the Finance department will be an integral part of the transactions team, interacting with colleagues in Finance and the wider business. Reporting to the Financial Transactional Manager AP & AR UK&I and working a standard week. Your mission Work closely in a small team with a significant high volume of transactions, must be focused on delivery. Engage closely with all stakeholders most notably Procurement and Commercial in order to pay material suppliers promptly and accurately. Validate invoice header data to check for correct PO number, VAT, Company Name and all other data agree to the invoice. Identify duplicates, organise corrections and coordinate the provision of credit notes. Process high volumes of invoices in line with agreed company SLAs. Proactively and efficiently dealing with high volume supplier queries. Liaise with Site Staff (Surveyors, PMs etc.) & buyers on queries Prepare reports for site & assist in the preparation of month end reports Team mailbox management Set up vendors and administer changes. Assist with ad hoc department projects as required. Supplier statement reconciliations Knowledge of COINS, SAP, Concept, Rental Results would be advantageous Experience of working in a high volume, fast paced environment Ability to pay attention to detail to ensure accurate data entry and accurate checking of all payments. IT literate, good working knowledge of MS Office, Word, Excel, Outlook, MS Teams Ideally studying for an accounting qualification. Ability to communicate at a high level whilst dealing with telephone and email enquiries in order to resolve any query promptly. Pro-active approach to problems the ability to spot potential errors and resolve. Inquisitive and possess a can-do attitude. Ability to build good working relationships with both external suppliers and internal customers. Ability to work to strict deadlines and ensure deadlines are met. Ability to make decisions about referring potential problems to the Manager. First class written and oral communication skills. Who are we looking for? Ideally you would have worked within the construction industry. You have had some experience with working in an accounts department. You have strong administrative skills, with the emphasis on accuracy rather than speed. You should have strong communication skills to be able to liaise with other departments/clients in a professional manner at all levels and most important, be an enthusiastic team player who takes pride in the work. Knowledge of Plant Hire, RCT and VAT is preferable. It should be noted that the above information is not comprehensive and that other responsibilities or duties that are considered to fall within the remit of the Accounts Payable Assistant post will arise from time to time. Who are we? The art of building is about building for communities; its about building for life. Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar. Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day. ***Please note that some travel to other company offices may be required TBC*** Please click the link below to apply or alternatively send an up-to-date CV to ***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland*** Although it is not possible for us to respond to all applications, we at PE Global will do our upmost to give you feedback on your application. You have sent your Cv into us as a company and even though you have sent your CV to a particular position, we are making the reasonable assumption that you are active on the job market and as part of our normal recruitment service we will discuss other suitable positions with you. You are free to opt out of this so please specify in your application to us if you just want to be contacted in relation to a specific vacancy. Your Cv is sent to a central recruitment inbox which a number of people in the applicable PE Global division have access to and so this means that you might not be contacted by the named person in this advert. Skills: Accounts Payable Invoice Processing Accounts Receivable Reconciliations SAP Transaction Processing

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