Legal Secretary Financial Markets
1 day ago
Legal Secretary Financial Markets Dublin 2 International Firm Hybrid Working Profile Main purpose of the role: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks. Key relationships: * Daily contact with Partners and Associates for work allocation. * Daily contact with other secretaries and team administrators within and across practice group(s) to provide/request assistance. * Regular contact with your Secretarial Co-ordinator or Secretarial Manager for wider work distribution. * Occasional contact with Secretarial Manager for escalations or issues. * Building and maintaining relationships with colleagues and key stakeholders. Main Duties & Responsibilities: * Diary and contact management * Proactively manage and maintain fee-earners' diaries, scheduling appointments and co-ordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes. * Having a good knowledge of fee earners clients, liaising with their PAs. * Monitor individual responses for meetings and update fee-earner(s) as required. Ensure fee-earners have relevant materials and information in advance of each meeting. * Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external. * Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails on behalf of fee-earners to reduce volume Person Specification: Education / Qualifications / Experience: * Experience working as a secretary within a professional services environment Knowledge and Technical Skills: * Good working knowledge of all Microsoft applications * Experience of working with house-styles and branding * Good working knowledge of document and client relationship management systems, OCR/PDF software and financial recording applications General Skills: * Client service orientated approach * A proven working understanding of teamwork * Problem solving skills and solutions focused * Advanced communication skills at all levels Self-management, ability to take ownership and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment * Accountability and professionalism Some key information * We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution. * We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands. Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: legal secretary financial markets hybrid legal Benefits: Negotiable
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Legal Secretary Financial Markets
2 weeks ago
Dublin, Ireland Reed Personnel Sevices Full timeLegal Secretary Financial Markets Dublin 2 International Firm Hybrid Working Profile Main purpose of the role: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks....
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Legal Secretary
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Dublin, Ireland GHL Recruitment Full timeLegal PA Senior Litigation Partner Fantastic opportunity to join one of the countrys top law firms as they recruit a Legal PA on a permanent basis to support a Senior Litigation Partner. This high-profile, well-established firm offers excellent location and a competitive salary.For more information please contact Ben Higgins at above GHL number. Location:...
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Legal Secretary
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Dublin, Ireland GHL Recruitment Full timeLegal PA Senior Litigation Partner Fantastic opportunity to join one of the countrys top law firms as they recruit a Legal PA on a permanent basis to support a Senior Litigation Partner. This high-profile, well-established firm offers excellent location and a competitive salary.For more information please contact Ben Higgins at above GHL number. Location:...
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Legal Secretary
1 day ago
Dublin, Ireland Reed Global Full timeLegal Secretary Dublin 4 Firm 6 month contract, maternity cover The role will include the following ; * Working with and supporting two fee earners on a daily basis; * Audio/Dictaphone typing; * Answering the phone and communicating with clients in a friendly and efficient manner; * Other general administrative duties. The suitable candidate will; * Have...
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Float Legal Secretary
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Float Legal Secretary
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Legal Secretary Conveyancing
1 day ago
Dublin, Ireland Brightwater Full timeLegal Secretary Conveyancing - Probate - Dublin 2 - up to €40,000 DOE - fully onsite - permanent About the Position You'll be a part of a small but busy team. Your typical day to day will vary, but as a standard, you'll start each day by checking emails and voicemails, managing the lawyer's calendar, and scheduling appointments. This might involve...
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