Office Administrator

4 weeks ago

Cork, Ireland Daniel Fleming Auctioneer Full time

Daily duties of Office Administrator at Daniel Fleming Auctioneers Ltd. KLYANT System and daily logs. This computerised system records the movement of monies in and out of the business showing details of all such transactions associated with each property sale/property letting and purchase transactions. Each transaction is logged in a folder every day on receipt of email from Jim outlining the daily movement in both the office and client bank account. Then entered into Klyant system. This system requires training for a new employee. Property CRM (Client Relationship Manager). CRM is a web based technology and has many features. Our business does not have a need currently to utilise all facilities available with the system. We do however use the facility to manage property appointments and viewings effectively. It is important that the director is made aware of all viewing appointments to ensure all opportunities are captured. This system requires training for a new employee. Daft and MyHome We use such facilities on a daily basis and see them as a conduit between our business and prospect clients. Used efficiently it is a valuable tool and can assist with all sales in a positive manner. This system requires training for a new employee. Advertising An important tool to get our message to prospect buyers/sellers and in doing so we use four main communication channels namely (1) Press advertising comprising deadlines to meet the papers printing time schedules (2) Online via Daft and MyHome (3) On site signage and (4) Window/in office display. A good window display creates a good first impression and usually leads to further enquiries. Advertising is a costly process and such transactions must be recorded to ensure payment is received in course. Photographing and measuring of new properties for sale All new properties need to be photographed and measured. BER to be ordered where necessary. Emails. The Office Administrator has the sole responsibility of managing email flows ensuring that details where appropriate are passed to the director who will then suggest a suitable response considered necessary. Follow up will be required from time to time. Phones Calls answered within three rings. Out of office message and switch over to be managed daily as required. Property Leasing. December to April is the period when most land lettings (short and longterm) are renewed and in some cases renegotiated. Additionally new lease agreements are identified and formalised. This is an important element of our business and can often lead to cross selling opportunities. It is important that tenants are corresponded with at least one month prior to renewal date advising them of the detail for the forthcoming year. All new leases that are over 5 years long need to be stamped on the ROS system and registered with the PSRA. Whilst we do not manage commercial/residential properties we do welcome requests to identify suitable tenants for such properties, prepare the necessary leasing agreements and conclude the transaction. This is a valuable source of income. Valuations. A core piece of our business is undertaking property valuations for various reasons. The director usually undertakes the inspection and provides the administrator with the necessary details to prepare the written valuation. Templates are available on the system. Fees should be recorded and payment followed up when necessary. Identifying new prospects. The office administrator should avail of every opportunity to identify leads that may result in new business relationships and ultimate instructions to sell or lease a property. Supplier Invoices All supplier invoices to be filed in monthly order and scanned to the company secretary and accountant in the first week of each month to facilitate the VAT return. RTB renewals Check RTB portal once a month to see if any payments need to be renewed and contact the landlord to let them know that a renewal is due and get payment from them. I would encourage most landlords that have the capacity to do so to register the tenancy themselves going forward as it eliminates the need for follow up on our side. General Administration. The administrator should liaise with the company secretary who is responsible for the companys finances. In most cases cheques are issued as a form of payment for land lettings and other such transactions. In a growing number of situations payments are required to be made online with such payments being made by the company secretary who works remotely. Likewise most purchase invoices are paid via EFT. Supplier Invoices to be entered in Klyant system and filed in folder. Accounts are reconciled at end of each month when completed sales/letting transactions are concluded for that month. The company secretary requires certain pieces of information to be provided by the office administrator to enable the completion of the companys VAT returns for that period. When a new client relationship commences there is a strict process to be followed in order to comply with PSRA Compliance Regulations. In doing so a Client/Customer Due Diligence Report must be completed. Failure to do so could lead to various levels of sanction by the PSRA Regulatory Authorities. A hardcopy and soft copy file must be maintained for each individual client covering all aspects of the business relationship from inception. Any other admin transactions that may be requested by the director from time to time.

  • Junior Office Administrator

    7 months ago

    Cork, Ireland EZ Living Interiors Full time

    EZ Living Interiors is seeking a Junior Office Administrator to join our head office team. This is a fantastic opportunity for a highly organised person with strong administrative skills. This role will be a multi-departmental role which in turn will offer the successful candidate a broad range of experience. Primary Functions: The key focus of this role...

  • Office Administrator- Togher Cork

    4 weeks ago

    Cork, Ireland BestDrive Full time

    Job Description Being a Office Administrator will involve you interacting with customers on a day to day basis whilst providing excellent customer service. You will be handling incoming calls from existing customers and helping them with any questions/queries they have. You will be responsible for all invoicing and filing of the Branch. ...

  • Office Administrator- Togher Cork

    4 weeks ago

    Cork, Ireland BestDrive Full time

    Job DescriptionBeing a Office Administrator will involve you interacting with customers on a day to day basis whilst providing excellent customer service. You will be handling incoming calls from existing customers and helping them with any questions/queries they have. You will be responsible for all invoicing and filing of the Branch.ResponsibilitiesGreet...

  • Bookkeeper - Accounts Administrator

    2 months ago

    Cork, Ireland Gerard Murphy & Co Full time

    Description Bookkeeper / Accounting / Administration Assistant We operate a successful accounting practice. Due to continuing expansion we have a part time / full time position available. The Role: Bookkeeping. General Administration & Accounting, Debtors / Creditor Management Reporting to: Manager The Candidate: An aptitude for administration & multitasking...

  • IT Systems Administrator

    2 months ago

    Cork, Ireland Reperio Human Capital Full time

    IT Systems Administrator Contract | €300-€350/day | Cork A client of mine is looking for an experienced IT Systems Administrator to join their growing team in Cork. This role will primarily focus on maintaining and optimizing the company's IT infrastructure while providing support across server, network, and cloud environments.Responsibilities:...

  • Administrator

    5 months ago

    Cork, Ireland NECSWS Full time

    Job DescriptionThe role of the administration is to act as the first point of contact on behalf of the business The role of the administration is to act as the first point of contact on behalf of the business for the programme’s patients. Experience is not essential as full training and support will be provided.Main Responsibilities:The booking,...

  • Administrator

    5 months ago

    Cork, Ireland NEC Software Solutions Full time

    Company DescriptionCome join us and make a difference in the world!Discover more at www.necsws.comJob DescriptionThe role of the administration is to act as the first point of contact on behalf of the business The role of the administration is to act as the first point of contact on behalf of the business for the programme’s patients. Experience is not...

  • Site Administrator

    2 months ago

    Cork, Ireland BAM Civil Full time

    Building a sustainable tomorrowWe are looking for a Site Administrator to join our team on our Glounthaune to Midleton Twin Track Project in Co.Cork Your mission•    Process and code cost data from delivery notes, dockets and timesheets•    Enter cost and other information into the Company’s accounting database•    Interact with project...

  • Office and Payroll Manager

    4 weeks ago

    Cork, Ireland Collins McNicholas Full time

    Are you an experiencedOffice Manager with Payroll experiencelooking for a new challenge? A prominent chemical manufacturer based inLittle Island, Corkis actively seeking a dedicated individual to fill afull-time permanentrole as an Office and Payroll Manager.Based on-site, you will play a crucial role in ensuring the smooth and efficient operation of the...

  • Office Adiminstrator

    6 months ago

    Cork, Ireland Skyworks Full time

    If you are looking for a challenging and exciting career in the world of technology, then look no further. Skyworks is an innovator of high performance analog semiconductors whose solutions are powering the wireless networking revolution. At Skyworks, you will find a fast-paced environment with a strong focus on global collaboration, minimal layers of...

  • Office Manager

    2 months ago

    Cork, Ireland BluePoint Laboratories Full time

    Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals...

  • Temporary Accounts Administrator

    1 month ago

    Cork, Ireland FRS Recruitment Full time

    On behalf of my client, a multinational based in Cork City, I am recruiting for a Temporary Accounts Assistant/Administrator. Contract Length: 11 months maternity cover Start date: ASAP Hours: Monday - Friday; 9 - 5 Based in office for first 6 months, hybrid work model available from 6 months on wards. Duties: Report and record variances according to the...

  • Administrator - Cork, Ireland

    6 months ago

    Cork, Ireland Apleona HSG Facility Management Full time

    Advert Text The administrator will provide administrative support to the operations department and in particular support to theFacilities Manager. Main Duties and Responsibilities Administrative support to on site Facilities Manager. TMS staff time in attendance. Recording of Work Orders. Processing purchase orders. Maintaining and updating...

  • Office Adiminstrator

    6 months ago

    Cork, Ireland Skyworks Full time

     If you are looking for a challenging and exciting career in the world of technology, then look no further. Skyworks is an innovator of high performance analog semiconductors whose solutions are powering the wireless networking revolution. At Skyworks, you will find a fast-paced environment with a strong focus on global collaboration, minimal layers of...

  • Accounts Receviable Administrator

    4 weeks ago

    Cork, Ireland HSS Hire Ireland Limited Full time

    The Accounts Receivable Administrator will join our Cork team, reporting directly to Regional Director, and play a key role in administering large customer accounts. This role is a part-time permanent contract and is site based in our depot at Tivoli, Cork. What you'll receive: 20 days holiday allowance (increasing to 25 days when you hit 5 years of service)...

  • Telephone Administrator

    1 month ago

    Cork, Ireland NECSWS Full time

    Job DescriptionThe role of the administration is to act as the first point of contact on behalf of the business for the programme’s patients. Experience is not essential as full training and support will be provided.Main Responsibilities:The booking, rearrangement, and cancellation of appointments.Management of electronic patient records, ensuring accurate...

  • Loan Administration Senior Officer

    5 months ago

    Cork, Ireland Alter Domus Full time

    ABOUT US  We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.  With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...

  • Telephone Administrator

    1 month ago

    Cork, Ireland NEC Software Solutions Full time

    Company DescriptionCome join us and make a difference in the world!Discover more at www.necsws.comJob DescriptionThe role of the administration is to act as the first point of contact on behalf of the business for the programme’s patients. Experience is not essential as full training and support will be provided.Main Responsibilities:The booking,...

  • Site Administrator

    2 weeks ago

    Cork, Ireland Glenveagh Properties PLC Full time

    At Glenveagh Properties, we recognize that our success is driven by our people. We are looking for individuals who are ambitious, creative, and driven to join our team and help us achieve our vision of creating extraordinary homes and communities. As a member of the Glenveagh Properties team, you will have the opportunity to work alongside some of the most...

  • Claims Administration Assistant

    1 month ago

    Cork, Ireland McLarens Global Full time

    Founded in 1932, McLarens is a leading independent global insurance services provider with owned offices and operations strategically located in 45 countries around the world. With a focus on complex, commercial and specialty markets, McLarens provides loss adjusting, claims and risk management services, as well as auditing and pre-risk surveying....