Administrator (O.5fte)

2 weeks ago

Dublin, Ireland Royal College of Surgeons (RCSI) Full time

Job Title: Administrator Reporting To: Head of Department of Psychiatry or nominee Location: ERC Beaumont, Beaumont Hospital School (or department): Department of Psychiatry Contract type/duration: Permanent, part-time (0.5FTE) Closing date for applications: 11pm, Friday 28th March Start date: As soon as possible RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2021-2024" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World university Rankings. We are proud that RCSI ranks fifth in the world for "Good Health and Well- being" in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. About the post: The objective of the post is to provide secretarial, administrative and operational support to the Psychiatry Department and to contribute to its ongoing development. Job Responsibilities Administering and assisting in the co-ordination of the Core Undergraduate Lecture Programme of RCSI Staff & Clinical Lecturers and Tutors in all locations. Administering and co-ordinator for clinical scheduling on Moodle of Clinical Attachment for all students. Co-ordinating student large group tutorials and seminar programme incorporating room bookings. Co-ordinating and processing marks for continuous assessment components of the psychiatry rotation submitted by Senior Lecturers, Consultants, Lecturers and Tutors and downloading grades from Moodle for online case reports. Organizing placements of students for repeat Psychiatry clinical attachments during summer months, when deemed necessary by the Student Progress Committee. Assisting in the advertising and support to lecturers for selection of a team to represent RCSI in the annual Spike Milligan Public Speaking Competition. Facilitating annual recruitment of Clinical Lecturer and Tutor Posts and ensuring all materials (including course books) and agenda items organised for the Annual Curriculum and Mid Term Curriculum Meetings. Compiling and reporting to Departmental Head at intervals regarding annual Departmental Budget and any current Research Grants. Preparing & submitting completed payment forms to the Finance Dept., for further processing. This is to facilitate the payment of external Lecturers / Teaching Hospitals based on student numbers taken. Monitoring changes in student teaching materials online and in book form and facilitating print runs in a timely fashion. Liaising with Departmental staff, Consultants, Tutors, Lecturers, and Research staff regarding their possible contribution to the RCSI Annual Report. Drafting of report, adhering to specific format as required. Co-ordinating in conjunction with the SARA and Examiners, the administration End of Attachment exams, Final Professional Psychiatry Examinations and repeat examinations where necessary. Identifying scripts following requests from undergraduate students for rechecks after examinations. Co-ordinating and updating of Departmental website Contributing to the development of a Quality Assurance culture at RCSI and the Dept. of Psychiatry. Establishing and maintaining the Dept. Head's Library of published papers Assisting in the preparation and submission of research grant applications. Ensuring that by the end of the academic term there is no overrun in the Departmental Budget. Undertaking other relevant duties as assigned by the Professor or nominee. Complying with statutory legislation and Department rules and requirements in furtherance of your own and general staff welfare and safety. Undergoing programmes of training and development as may be required from time to time. Representing the best interests of the Department/RCSI at all times. Knowledge & Experience - (Essential): Strong organisational and administrative skills with the ability to focus on and produce results and prioritise objectives Ability to make decisions and meet deadlines Ability to work in a team environment as well as on one's own initiative Excellent interpersonal skills An effective communication style appropriate to audience and situation Proficiency in computer skills including MS Office Suite and word processing skills Flexibility to work irregular hours on occasion Appropriate discretion in relation to handling confidential matters and / or information Experience and a proven track record in a similar role would be an advantage We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee: Minimum of 20 days annual leave, plus an additional 6.5 Privilege days Flexible/hybrid working options for colleagues across many roles Additional leave options incl. paid maternity leave, paternity/parental leave, study leave 7% Employer pension contribution Onsite gym €10 per/mth incl. classes and PT sessions Childcare support 20% discount at Giraffe Free eye test and annual flu vaccination TaxSaver commuter tickets and Bike to Work schemes A site sustainability team focusing on the environmental initiatives; Green Campus Initiative ' Competitively priced café and restaurant Equality, Diversity & Inclusion forums, and network groups Employee assistance programme with Spectrum Life Learning and Development training programmes incl. LinkedIn Learning for career progression Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events Application Process Please apply online with your CV and Covering Letter.

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