Facilities Coordinator

Facilities Coordinator 12 Month Contract with a view to permanency - Dublin 4 - Fully Onsite - Competitive Salary up to €45,000 - Must have minimum 3 years experience in facilities coordination in a professional services or similar industry We are seeking a highly professional and proactive individual to join our client's professional services team as aFacilities Coordinator. This essential role will be responsible for serving as the primary point of contact for the company, ensuring a seamless and welcoming experience for all clients and visitors. The ideal candidate will be articulate with exceptional poise and the ability to manage a diverse range of responsibilities while maintaining a high standard of excellence in all tasks. Key Responsibilities: Facilities & Office Management Help oversee the setup of the new office space, ensuring it is fully operational and meets all company needs. Manage relationships with contractors and vendors, including cleaners, maintenance teams and security services, to ensure high service standards. Coordinate all inbound and outbound courier services and mail. Manage inventory and order weekly kitchen stock and other ad hoc office supplies as needed. Ensure the office kitchen, stationery cupboard and bathrooms are consistently maintained in a tidy and well-stocked condition. Arrange catering services for internal meetings and corporate events. Maintain all office logs, including those for couriers and staff access passes and assist with issuing and revoking building access. Disseminate key office information to staff via internal communication channels, such as Microsoft Teams. Reception & Client Experience Greet all visitors with a professional and welcoming demeanour, offering refreshments and ensuring their comfort. Proactively manage the scheduling and use of all meeting rooms, including setting up presentations and video conferencing technology. Administrative & Team Support Provide comprehensive administrative support to the broader team as required. Undertake a variety of administrative projects and ad hoc tasks. Qualifications & Experience At least 3 years of experience in a facilities coordination in a professional services or similar industry. Proven ability to thrive in a fast-paced environment and effectively prioritise a busy workload. A collaborative and adaptable team player with a strong sense of initiative. Exceptional interpersonal skills with the ability to communicate professionally and effectively, both orally and in writing, across all levels of the organisation. A welcoming and professional presence with a positive and proactive disposition. Capable of maintaining strict discretion and confidentiality when handling sensitive information. Strong organisational skills, attention to detail and a problem-solving mindset. Proficient in Microsoft Office applications. Remuneration & Benefits: Competitive base salary of around €38,000-€45,000. Additional Information: This role does not meet the criteria for a Critical Skills permit. Confidentiality Notice: Due to the confidential nature of this role, we will only be sharing detailed information about the company with candidates who are deemed the most suitable. This is a very selective search process. To Apply: Hit the apply button below to send your cv. Alternatively, for more information on this position or other, please contact Paula Smaga directly via e-mail. Skills: Facilities Management Facility Assistance Facility management Facilities Support Management Building Management Facilities operation Administrative management