PA to CEO- Clerical Grade IV New
4 weeks ago
A healthcare organisation is looking to recruit an Executive Administrator / PA to support their CEO, Board and Management Team. This is a fantastic opportunity for a professional administrator to join a dynamic and purpose-driven environment, where attention to detail, discretion and efficiency are paramount.
Key Responsibilities
Administration & PA Support
- Provide comprehensive Personal Assistant support to the CEO, Board and Management Team including diary management, scheduling, screening calls and arranging meetings/conference calls.
- Organise and attend meetings, ensuring accurate minute-taking and timely report writing.
- Deliver high-quality administrative support including filing, photocopying, scanning, mail merges and general office duties.
- Manage and maintain office systems, ensuring records and filing are kept to the highest standard.
- Support the administration of petty cash and maintain accurate incident records in the database.
- Coordinate with senior management, external clients, suppliers and stakeholders professionally and effectively.
Service Delivery & Improvement
- Support the implementation of agreed changes to administration processes.
- Encourage and assist colleagues through change initiatives.
Compliance & Standards
- Ensure confidentiality and discretion at all times.
- Work in line with organisational policies, governance structures and relevant regulatory standards.
- Maintain knowledge of current legislation and compliance requirements.
- Ensure consistent adherence to procedures across all areas of responsibility.
The Ideal Candidate
- Proven experience in administration and providing PA/executive support at senior level.
- Strong organisational and time management skills with the ability to prioritise and meet deadlines.
- Excellent communication skills (both written and verbal) with confidence liaising at all levels.
- Highly competent with MS Office and modern administrative technologies.
- Meticulous attention to detail with the ability to produce accurate, high-quality work.
- Discreet, professional and committed to maintaining confidentiality.
- Knowledge of compliance and governance standards is an advantage.
Contact Ingrid on 015005922 for further information
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