Legal PA
4 hours ago
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Department or practice area: Legal Support (Ireland)
Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition.
With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Legal Support (Ireland) team, with the addition of a Legal PA.
The opportunity for you
The Legal PA provides a high level of professional support to Partners, counsel, associates, trainees, or senior directors, and undertakes a wide range of activities. The Legal PA is expected to take on complex tasks, support projects, and provide departmental PA support, as well as playing a critical role in managing daily administration for stakeholders.
This role requires proactive and highly competent individuals who will operate effectively in a pressurised and fast-paced environment.
Key responsibilities
- Develop and maintain a comprehensive knowledge of clients, sector mandates, stakeholders, and projects;
- Understand priorities, potential issues, sensitivities, and key client stakeholders and practically apply this knowledge to support partners and fee earners across a range of activities;
- Act as the key liaison point between clients (both internal and external) and take full responsibility for handling incoming queries/issues. Assess, prioritise and follow up requests and actions, whilst managing clients' expectations;
- Provide effective mailbox management on behalf of fee earners; screen communications to act as a gatekeeper, draft emails and basic responses where possible; ensure all requests are followed up in an accurate and timely manner and escalated when necessary;
- Manage fee earners' schedules; coordinate and arrange meetings to best utilise time; proactively manage diary conflicts and ensure fee earners or senior directors are prepared in advance of meetings with all necessary documentation and details;
- Suggest and arrange keep-in-touch client visits/other meetings;
- Arrange travel effectively and efficiently; plan for contingencies and anticipate additional requirements. Build extensive knowledge of fee earner preferences;
- Draft emails and letters on behalf of fee earners where applicable;
- Establish and maintain an efficient, effective, and up-to-date electronic filing system and other administration systems with the ability to quickly store and retrieve key documents;
- Proactively build a professional network with stakeholders and their support assistants;
- Manage contacts in Outlook and ensure post-meeting follow-ups occur;
- Manage the production of marketing material through liaison with the BD teams, including production of pitches and client presentations where appropriate;
- Ensure partner biographies and CVs are consistently up to date and accurate.
Knowledge, skills and experience
- Previous experience as a Banking & Finance Legal PA or similar role within a law firm or corporate environment is preferred;
- Strong organisational skills with meticulous attention to detail and experience of managing end-to-end tasks that require multiple touch points;
- Excellent written and verbal communication skills, with the ability to work confidently and collaboratively, and professionally interact with clients and colleagues at all levels;
- A calm, clear thinker with keen attention to detail;
- Ability to manage multiple tasks effectively while maintaining a high level of accuracy under tight deadlines and in a fast-paced working environment;
- Discretion in handling confidential information with integrity;
- Strong technical skills with knowledge of Word, PowerPoint, and Excel packages;
- Self-motivated, disciplined individual with excellent problem-solving skills;
- A desire to take ownership and see a task through to completion;
- A confident, enthusiastic, and committed approach, whilst remaining flexible and proactive at all times;
- A patient and calm demeanour with an ability to work well in pressured situations, always maintaining a professional and positive can-do attitude;
- Commercial and financial acumen;
- Ability to anticipate and identify potential problems and provide innovative solutions;
- An excellent team player with an ability to form constructive and supportive relationships throughout the firm;
- Adaptable and open to change showing a willingness and confidence to make suggestions for change where appropriate;
- Willingness to broaden experience and develop skills further.
Here are a select few benefits that Taylor Wessing offer:
- Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week)
- Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata).
- Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child).
Along with these, there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available.
Our culture
Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation. We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect, and team. We value and celebrate the differences in who we are, what we have experienced, and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation, and socio-economic background.
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