Office Administrator

18 hours ago

Dublin Pike, Ireland KEO International Consultants Full time

Office Administrator - Part Time
KEO International Consultants is looking for a highly motivated Office Administrator to join our award‑winning team in Dublin, Ireland.

Responsibilities

Provide everyday office administrative support.

File and contract management.

Assist in accurate record keeping.

Facilitate prompt payment of invoices by contacting clients on a weekly basis.

Support the Director in HR matters, such as employee annual reviews and new employee set‑ups.

Support Directors in preparing client proposals.

Assist with marketing – document formatting and updating of templates in accordance with company brand guidelines.

Support the day‑to‑day running of our office, e.g., maintaining kitchen and office supplies, office maintenance, alarm and security maintenance, office cleaning, and repairs.

Manage the post and couriers.

Assist with company events calendar.

Assist with marketing materials, website updates and crafting social media posts on LinkedIn and the Company E‑Newsletter.

Collaborate with other team members as needed, working onsite and remotely.

Undertake ad‑hoc/additional tasks as dictated by the business.

Embrace and improve upon our green and healthy workplace culture.

Qualifications

Previous experience working in a professional office environment.

Previous experience in an administrative assistant role.

Understanding of building stages from pre‑planning, design, construction, operations and maintenance.

Experience with QuickBooks and/or Deltek or similar bookkeeping platform.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), OneDrive, Adobe Acrobat Pro and Wix website builder.

Excellent time‑management and organisation skills.

Excellent level of English and exceptional communication skills.

High degree of accuracy and attention to detail.

Excellent phone manner – polite and professional at all times.

Exempl organisational skills for maintaining/archiving files (hard/soft copies).

Willingness to work in the friendly office environment and support staff as needed.

Seniority level
Entry level

Employment type
Part‑time

Job function
Administrative and Customer Service

Industries
Construction and Business Consulting and Services

Diversity & Inclusion
KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its contribution to client success wherever we work.

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