HR Partner

The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising over 17,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection in the world of historic Irish art.

Description

The Gallery wishes to recruit an HR Partner on a permanent basis. The HR Partner will support the continued development of the HR function by promoting and supporting HR best practice throughout the Gallery. Reporting to the Senior HR Partner, the HR Partner will work closely with all Gallery departments, increasingly in a consultancy role to assist line managers to implement policies and procedures that select, develop and retain staff required to deliver the Gallery’s strategic plan.

MAIN RESPONSIBILITIES:

- Contribute to the development and implementation of the Gallery People Strategy.
- Partner with line managers regarding staff resourcing, learning and development and all general HR requirements.
- Administer all core HR functions, systems and practices and proactively support the delivery of HR processes for staff.
- Manage and administer the full recruitment cycle and selection process including, but not limited to:

o Developing comprehensive job descriptions and job advertisements
o Screening of candidate applications
o Conduct competency-based interviews to hire key talent in the Gallery
o Reference and qualification verification
o Contract and starter pack administration
o Onboarding

- Maintain organisation charts for each department.
- Develop and draft new HR policy and procedures.
- Review and update existing HR policies and procedures in the Gallery.
- Administer and maintain all HR personnel files and ensure records are accurate, including salary, probation, sick, maternity, parental, annual leave and any other special leave arrangements.
- Liaise with and inform Finance of data related to compensation and benefits.
- Compile and interpret statistical data and provide reports to key stakeholders.
- Manage the leaver process and complete exit interviews with staff.
- Liaise with Payroll and the Pensions Unit to administer and collate the pension data for retiring staff.
- Design and promote HR initiatives that benefit the welfare of staff.
- Champion and actively promote staff development within the Gallery.
- Promote positive industrial and employee relations in the Gallery.
- Liaise with management and staff to promote a safe working environment.
- Provide administrative support to the Head of HR and the HR team.
- Address and manage employee relations matters ensuring fair and compliant resolution processes.
- Complete other duties appropriate to the post as may be assigned.

REQUIREMENTS FOR THE POSITION:

In order to be considered for this position, candidates will be expected to demonstrate evidence of the following:

Education and Qualifications:

- Successfully completed a QQI Level 8 qualification (or equivalent) in HRM and/or Employment Law/Business (or related discipline).
- Chartered CIPD membership is desirable.

Experience:

- At least one year of practical work experience of administering all core HR activities with a sound working knowledge of employment legislation and HR organisational policy.
- Experience of using a recognised HR software systems, including HR information system, applicant tracking system, time management system.
- An understanding of the rules and regulations applying to Human Resources in the Public Sector is desirable.

Attention to Detail and Organisation:

- Excellent accuracy and attention to detail, along with dedication to maintaining high work standards.
- Excellent organisation and time management skills coupled with ability to multi-task and meet deadlines with minimal supervision.

Confidentiality:

- Maintaining the highest level of confidentiality and discretion when handling confidential and sensitive information.

Interpersonal Skills and Motivation:

- A positive and proactive approach to work and confidence in own ability to deliver an effective and efficient HR service.
- A professional, diplomatic, discreet yet personal manner when dealing with people and confidential information, remaining resilient and measured when faced with challenging circumstances.
- Ability to cope well under pressure while managing a demanding workload.
- Solution-based approach to addressing challenges with decision making founded on well-reasoned rational following consideration of critical factors.
- Exceptional presentation and communication skills (oral and written) with a proven record of engagement with stakeholders.
- An ability to establish and sustain effective relationships with key stakeholders.
- Good influencing skills coupled with a responsive, confident and self-assured professional disposition.
- An ability to effect positive change and be aware of initiatives that support staff and the organisation.
- Understand and contribute to development of organisational culture.
- Proactive approach to the promotion of staff welfare.
- Works well as part of a collaborative, solution-focused, team environment.
- Self-motivation, drive, enthusiasm and a willingness to develop their own professional lifelong learning and development.

Technical Skills:

- IT skills (MS office) and demonstrate an ability to record and analyse HR data.

Conditions of employment

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.

Eligible candidates must be:

1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or
2. A citizen of the United Kingdom (UK); or
3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or
4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission.

1 Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4.

Job Details and Application Information

Grade and Salary: Salary is in accordance with point 1 of the Executive Officer (PPC) pay scale €36,544 per annum as per 1 October 2024 pay adjustments.

Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.

Annual Leave: The successful candidate will be entitled to 23 days of annual leave pro rata.

Superannuation: The successful candidate will be placed on the public sector pension scheme.

Benefits include:

- Flexible working arrangements, up to two days working remotely.
- Access to public service pension scheme.
- Access to education support, including full to partial funding and study leave.
- Opportunity to participate in the tax saver and cycle to work schemes.
- Skills development through external and internal learning and training initiatives.

Duration: Permanent

Working hours: Full time, 5 days a week – 35 hours per week (net of breaks), onsite and remote work.

Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice.

How to apply

To apply for this position please submit a:

- Cover Letter of not more than two pages
- CV of not more than two pages

Candidates should note that panels may be formed from which future positions may be filled.

Closing date for receipt of applications: 11 February 2025

Interviews will be scheduled in February 2025.

Equality Diversity and Inclusion Statement

At the National Gallery of Ireland, we value equity, diversity and Inclusion we recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.

The National Gallery of Ireland is an equal opportunities employer

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