Immediate Start: Recruitment Administrator
18 hours ago
Recruitment Administrator
Our client, an Education Institution is looking to hire a Recruitment Administrator on a full time 35 hours per week, for the next 10-12 weeks.
HR Administration
1. Support Presentations
2. Management of emails
3. Minute taking
4. Meetings set up
5. Preparing monthly communications for Colleges
6. Arranging training events
7. Raise POs as required
8. Set up meetings for the team
9. Act as first point of contact for generic HR queries to HR Business Partner team
10. Recruitment – follow up on recruitment approvals, processes
11. Reporting
12. Generate standardized monthly reports
13. Generate ad hoc reports required by HRBP’s
14. Generate monthly HR dashboards
15. Collate Fixed Term Employee/Absence data to HRBP’s on monthly basis
16. Contribute to HR Projects as required
17. Collate monthly data on exit interviews
18. Maintain HRBP webpages and Employee Wellbeing Webpage, including university events diary.
HR Information Systems
1. Oversees the timely monitoring and resolution of inquiries received in the HR ESS inbox, ensuring effective communication and swift problem-solving for all incoming queries.
2. Provide technical support and advocacy to colleagues and other stakeholders in respect of the Human Resources systems and processes.
3. Support the review and implementation of appropriate processes and procedures to fit existing software and information technology resources available within the Human Resources Office.
4. Assist in the operations of the office through supporting the implementation of an effective and efficient service to all stakeholders.
5. Work as a member of the HRIS Team in achieving the office’s commitment to service and related initiatives.
6. Application of internal control and internal check systems, review of same as appropriate and maintenance of HR information and files.
7. Production of periodic reports for internal and external stakeholders.
8. Detect, verify, record and resolve HRIS incidents.
9. Contribute to and lead testing of HRIS developments, changes and enhancements.
10. Contribute to development activities as a project team member with assigned project tasks.
11. Develop comprehensive training documentation and consistently update and maintain material to ensure accuracy and relevance.
12. Codify frequently performed activities into standard procedures.
13. Work independently on day-to-day operational functions and also to be responsible for assisting in the input, design and initiation of effective systems for the support and administration of HRIS activity.
Other:
1. Representing the HR function to the highest standard.
2. Collate reports/data/information for Freedom of information as requested.
3. Co-ordinate and prepare, in conjunction with the HR Manager, reports and statistics for University Management.
4. Provide advice to Heads of Schools/Support Units to ensure compliance with HR policies and procedures (recruitment or contracts).
5. Produce accurate and timely reports from the Core HR system.
6. Ensure that all internal checks and controls are adhered to and monitor same on an ongoing basis.
7. Participate on interview panels as appropriate.
8. Undertake other tasks and project work as required by HR Manager, to contribute to the achievement of objectives of the work unit.
9. Proactively keep abreast of developments in employment law, best practice in Recruitment and Selection, Equality, and HR matters generally, and ensure relevant changes required to documentation in relation to implementation of any such changes are updated accordingly.
The successful candidate will demonstrate the eligibility requirements below in terms of qualification, skills and experience:
Essential Criteria
1. At a minimum, passes in 5 subjects at Leaving Certificate level (or equivalent).
2. A recognised post Leaving Certificate administrative/office technology qualification.
3. Proven organisational and administrative skills.
4. Excellent IT skills, including Microsoft Word and Excel.
5. A minimum of two years’ employment experience, which demonstrates a high level of administrative support in a demanding office environment.
6. The post holder must be self-motivated and capable of working on his/her own initiative, be well organised and flexible, capable of prioritising and planning work and responding to urgent requests.
7. Accepts and demonstrates responsibility.
8. The post holder will integrate as a member of a busy office team and should be committed to a team approach and to quality in the delivery of the service.
9. The post holder must have a high level of accuracy and attention to detail in the delivery of the service.
10. The post holder must have the ability to adhere to strict deadlines and this can mean working under constant pressures.
11. Ability to work on one’s own initiative and manage a number of issues simultaneously.
12. Post holder must use discretion to ensure HR policies and procedures are adhered to while at the same time deal with sensitive information regarding staff members as discretion and confidentiality are of the utmost importance.
Desirable Skills, Knowledge and Experience:
1. Minimum of 1-year Human Resources experience.
2. C1 level of written and spoken Irish. Irish assessment may be required to be undertaken prior to appointment.
For more information, please email caoimhe.odriscoll@cpl.ie
#J-18808-Ljbffr
-
Galway, Ireland Collins McNicholas Recruitment Full timeRecruitment & Talent Manager - Galway - Permanent The Recruitment & Talent Manager will oversee the recruitment, development, and retention of top talent within our Clients Service. This role ensures alignment between workforce planning and organisational objectives while fostering a culture of growth and employee engagement. The Recruitment & Talent...
-
Structural Design Engineer
1 week ago
Galway, Ireland Access Talent Group Full timeContact Ciaran Hall, the consultant managing this role. Access Talent Group is currently working with one of Ireland’s largest multi-national structural consultancies who are looking to bring on a Structural Design Engineer to their Galway office. This is a fantastic opportunity to join a consultancy with a diverse pipeline of structural projects – no...
-
Recruitment Administrator – Galway, Ireland
2 weeks ago
Galway, Ireland Kate Cowhig International Full timeThe Recruitment Administrator will join our Permanent Nursing Healthcare Division to undertake the recruitment of international healthcare staff for permanent placements with our clients in Ireland and the UK. The ideal candidate will be outgoing, personable and a problem solver with a positive, enthusiastic attitude and is willing to be a team player. This...
-
▷ (Immediate Start) Area Manager
1 week ago
Galway, Ireland Collins McNicholas Full timeOur client, a world leader in the service industry for MedTech and Pharmaceutical organizations are looking to hire an Area Manager for their Cleaning division. This position will be looking after teams in multiple locations but 50% of the team is in one specific client. If you are looking at the next step in your career and have experience in people...
-
Recruitment Administrator New
3 days ago
Galway, Ireland CPL Full timeRecruitment Administrator Our client, an Education Institution is looking to hire a Recruitment Administrator on a full time 35 hours per week, for the next 10-12 weeks. HR Administration Provide HR Administration support to include: · Support Presentations · Management of emails · Minute taking · Meetings...
-
Immediate Start! CLM
2 weeks ago
Galway, Ireland UniJobs Full timeUnijobs on behalf of our public sector client are currently recruiting for the position of Clinical Research Nurse within the Galway City area. Contract is for an initial 3 month period, with potential for extension thereafter. Salary in the region of €42,000 - €72,000 dependant on experience. Annual leave accrued at 11.59%. 39 hours per week. Immediate...
-
▷ Immediate Start! Buyer
12 hours ago
Galway, Ireland Sigmar Recruitment Full timeJob title: Buyer Reporting into: Head of Procurement Job location: East Galway About the employer: This new job opportunity is with a global company (approximately 60,000 employees worldwide and 400 in Ireland). They have offices Nationwide with their corporate Head Office in Dublin and their largest site in Galway. The Buyer role responsibilities: -...
-
Immediate Start: Manufacturing Engineer
2 weeks ago
Galway, Ireland CareerWise Recruitment Full timeA Manufacturing Engineer is required by CareerWise Recruitment for our Galway based client who design and Manufacture Medical Devices. Main responsibilities are to maximize the performance of manufacturing processes within the company through providing high impact technical/operational support, and by developing processes to the highest possible standards....
-
Administrative Assistant/Communications New
4 days ago
Galway, Ireland CPL Full timeAdministrative Assistant Our client, an Educational Institution is looking to hire an Administrative Assistant on a 35 hour per week contract until 30/4/25. This post will support specific projects within the Access Centre which aim to enhance student engagement with the service. Responsibilities include marketing/social media, design, event management,...
-
High Salary! Office Administrator
2 weeks ago
Galway, Ireland Pale Blue Dot Recruitment Full time- Admin / Finance / Business Development / HR Our client, an innovative and fast-growing start-up based in Galway, is seeking a Part-Time Office Administrator to join their team. Working closely with the Chief of Staff, the successful candidate will ensure the smooth running of daily administrative tasks while gaining valuable insights into the growth and...
-
(Immediate Start) Medical Receptionist
1 week ago
Galway, Ireland Medforce Recruitment Full timeJob Title: Medical Receptionist for a General Practice About Us: Medforce is recruiting for a half-day Medical Receptionist to join a friendly and professional GP practice in Barna, County Galway. This role is ideal for someone who is enthusiastic, empathetic, and committed to providing excellent service to patients. Position Overview: The successful...
-
▷ [Immediate Start] Production Manager
1 week ago
Galway, Ireland MATRIX Recruitment Group Full timeOur client, based in Co. Galwayare seeking a Production Manager to join their organisation. Reporting to the Site Operations Manager this position will be pivotal in management and efficiency of the sites production department. Duties and responsibilities Comply with all Health & safety, Housekeeping and cGMP requirements. To maintain an in-depth knowledge...
-
Financial Administrator
3 weeks ago
Galway, Ireland Ratio Recruitment Full timeRatio Recruitment is working with our client, a renownedfinancial companybased in Glenamaddy to hire anadministratorto join their team. The successful candidate will be an organised individual with previous administrative experience in a busy office environment. The ideal candidate will have a financial services background. This is apermanent role and our...
-
Immediate Start! Quantity Surveyor
3 days ago
Galway, Ireland BAM Civil Full timeBuilding a sustainable tomorrow We are recruiting for a Quantity Surveyor to join our building team in Galway. Your mission Advise on contractual matters - general and project level. Process contractual claims and all associated records. Look for opportunities to maximise revenue and reduce cost and identify and investigate losses. Assist with project cash...
-
Customer Service Administrator
1 week ago
Galway, Ireland PE Global Full timeCustomer Service Administrator 6 Month Contract: This role is a fixed term contract role based in Newbridge. The successful candidate will have previous relevant experience. If appointed you will report to the site Customer Service Manager. Your role will be to deliver exceptional customer service in accordance with the company's best practices, policies,...
-
Galway, Ireland CareerWise Recruitment Full timeField Service Engineer is required by CareerWise Recruitment for our Galway based client. We are recruiting for a skilled Field Service Engineer to perform repair, installation and service on various Equipment used within Medical Devices Manufacturing Industry. The successful applicant will provide a high level of Technical Support to external customers...
-
[Immediate Start] Ecologist
5 days ago
Galway, Ireland APEM Group Full timeAbout The Role Are you a dedicated Ecologist with a passion for plants, and well-developed habitat and plant identification skills? Do you have some experience post-graduation and are looking to contribute to impactful project work? Do you envision a role that allows you to embrace a mixture of fieldwork and technical data analysis and report writing? We...
-
▷ Immediate Start! HRBP
6 days ago
Galway, Ireland SPEEDECK Full timeJoin Mbryonics – Shaping the Future of Space Communication! Are you passionate about revolutionizing space communication? Mbryonics is seeking a talented and versatile HR Business Partner to support our cutting-edge, high-performance optical communications and photonics systems for next-generation satellite constellations and optical ground...
-
Electrician [Immediate Start]
7 days ago
Galway, Ireland Euro Executive Recruitment Full timeAA Euro have been retained by one of Ireland's most established M&E Contractors to provide skilled Electricians for large-scale projects in Galway. Duties & Responsibilities: - Electrical connections to light sockets, motors, and distribution boards - Electrical containment - Electrical testing and troubleshooting - Ability to communicate effectively both...
-
Recruitment Coordinator
2 weeks ago
Galway, Ireland Cpl Resources Full timeAbout the role As a Recruitment Coordinator at Kate Cowhig International Healthcare Recruitment, you will play a crucial role in supporting our team of experienced recruiters for the recruitment of healthcare personnel for Ireland, UK and the USA. This full-time position is based in Galway, Ireland and will involve coordinating the recruitment process,...
