High Salary: GMS Executive Assistant

Role SummaryWorking closely with the EA to the President, the leadership team based in Dublin and the global GMS leadership, develop an understanding of GMS strategic goals and provide relevant support to meet their individual and GMS collective objectives.You will be part of team that is passionate about what they do, dynamic and driven to achieve their goals while knowing the best results are achieved by our colleagues who achieve more as a team than can be accomplished individually.**Role Responsibilities*** Provide administrative, organizational and communication support to the GMS leadership team based in Dublin.* Be the first point of contact and liaise with other departments, external partners and customers* Administer Expense reporting for the GMS LT* Arrange travel and logistics for GMS LT members* Arrange meetings and manage diaries for GMS LT members as requested* Event planning and co-ordination* Work in collaboration with other Admin teams across GMS, and the wider organization, to ensure shared best practice approach to updating and improving processes and procedures as needed.* Provide administrative and organizational support to the GMS leadership team based in Dublin. + Organize travel and meetings: manages all aspects of travel, meetings, logistics, participants, agendas, actions and follow up. + Manage expenses and expense reporting, travel management, including agency liaison, booking accommodation and travel. + Information interface: gather information, select, and report useful information to managers; alert them if needed.* Assist Executive Admin EVP and President GMS when required + Ability to gather content/data and create first draft presentation material for Executive leadership and Board presentations. + Cover for holidays + Help transition through peak workloads**Organisational Relationships**Internal:* EA, EVP & President GMS* GMS Leadership based in Dublin* GMS Leadership globally* GMS Admin teams globally* Executive leadership AdminsExternal:* Travel Agencies* Any external vendor as required to fulfil role**Resources Managed****Financial Accountability**Ensuring adherence to Zoetis travel policies to ensure timely advance booking of travel. Support leadership team to manage their travel diaries to allow effective forward planning.**Supervision**Reports to Executive Assistant for the EVP and President GMS**Candidate Requirements****Education & Experience*** Minimum 5 years’ experience in executive administration, with a minimum of 5 years’ experience in an international company* Fully conversant with MS Office (Word, PowerPoint, Excel), and communication devices* Knowledge of medical/pharmaceutical terms and able to fully understand company's procedures and policies* Excellent organizational skills* Excellent operational skills* Excellent interpersonal and communication skills* Experience in expense reporting* Proactive, independent, reliable, and demonstrating sound judgment and discretion in order to deal with confidential information* Fluent in English and comfortable in communicating with top management, external partners, and stakeholders.* Adaptability to unexpected situations, problem solver* Team spirit, highly motivated and energetic**Technical Skills Required*** Proficient in use of MS Office (Word, Excel, PowerPoint)* Proficient in use of Outlook (email and calendar)* Experience using online travel portal (Concur) for booking flights and accommodation* Experience using SAP based platforms an advantage**Behaviours*** **Our Colleagues make the difference** + Find innovative solutions in challenging environment within legal and compliance restrictions + Help others with your knowledge. Be the source of answers, not the provider of more questions + Undertake project activities with a sense of urgency and focus* **Always do the right thing** + Be an ambassador for the things we stand for as a business + Be open, clear and correct in all communications* **Customer obsessed** + Sustain customer confidence with your discretion and honesty + Challenge yourself to consider how your current work contributes to achieving our Vision* **Run it like you own it** + Follow through. Do what you say you’ll do and see it through to the end + Be an enabler of action. Say ‘no’ when you have to, but try to say ‘yes’ often + Make bold decisions to enhance the distinctiveness and reputation of Zoetis* **We are one Zoetis** + Join in the exchange of opinion, discussion, debate and collaboration + Be visible, be available and be generous – with time, support and praise**Physical position requirements*** Location is based in International HQ, Dublin.* Hybrid working (3 days in office with remaining days working from home)* International travel requiredFull time***Legal statement as below****This job advert indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. Additional position specific requirements/responsibilities are contained in approved training curricula.****Visa status re must be eligible to work and live in Ireland as below****Colleague must be legally eligible to live and work in Ireland.****Summary of our Benefits****In addition, to being part the world leading animal health company focused on the needs of those who raise and care for animals we offer a range of benefits such as* *competitive* *salary, bonus, 25.5 days holiday per annum plus public holidays, a defined contributory pension plan**, private medical insurance for you and your family and empowered flexible working, to name a few.* *Please note that the benefits outlined are subject to change based on organization decision.*At , our purpose is to nurture the world and humankind by advancing care for animals. As a Fortune 500 company and the world leader in animal health, we discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues’ careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.
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