Facilities & HR Administrator

1 day ago

Dublin, Ireland Manchester Arndale Full time

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment

About The Role

We offer a wide range of support and benefits to our employees including:

- Free Online Doctor Consultations via Web-doctor

- Competitive Salary

- Contributory Pension after qualifying period

- 21 Days Annual Leave increasing with service to 26 Days

- Staff Benefits/Discount Programme

- Employee Assistance Programme

- Training and Development Opportunities

Key Responsibilities

- Point of contact for all facility related matters

- Some HR duties

- Monitor and Close out PPM & Reactive tasks on the CAFM system.

- Financial Support – Raising PO’s, monitoring invoices,

- Support issuing out weekly & monthly meeting minutes.

- Transfer of assets/PPMS from Excel to the CAFM system

- Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Team Manager and ensure the closure of these queries in a timely and efficient manner.

- Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.

- Track, analyse and format site KPI’s for inclusion in Department monthly report

- Collate weekly, monthly, quarterly, and ad hoc reports as requested.

- Preparation of presentations, spreadsheets, minutes of meetings and reports

- Analyse data from various reports

- Point of contact for all facility related matters.

- Liaise with internal Departments regarding relevant matters: e.g. Security, Car Park, Maintenance, H&STo ensure a speedy resolution to any queries that arise

- To assist with other work-related duties that may arise as part of the general working of the office.

Essential Hiring Criteria

- Fluent in spoken and written English,

- PSA Licence is an advantage

- Good interpersonal skills with the ability to communicate verbally and in writing to a variety of stakeholders,

- The ability to deal with confidential data,

- Good IT skills, knowledge of and the ability to quickly learn.MS Office packages will be required,

- A professional and enthusiastic attitude and friendly disposition,

- An ability to work on own initiative and to take ownership of the role,

- Previous experience in a similar role

How to Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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