Accounts Generalist

Position: Accounts Generalist Contract: 12 month FTC, Full Time (Cover for Maternity Leave) Reports to: Financial Controller Location: Dublin Overview Hibernia College Group [HCG], a leader in career education, comprises three leading Colleges: Hibernia College, IICP College, and Accountancy School. Hibernia College has a distinguished 25-year history of delivering innovative and flexible third level programmes and was Ireland's ?rst accredited blended learning third-level institution. An established leader in pioneering education technologies, Hibernia College specialises in the delivery of programmes with particular focus in professional education, including initial teacher and nurse education programmes. IICP College is a college of educational excellence delivering a wide range of accredited and validated courses in counselling, psychotherapy and related fields, by committed, highly qualified lecturers in a welcoming and supportive environment. Accountancy School offers intensive accounting courses leading to qualifications in professional accountancy exams of the Association of Chartered Certified Accountants (ACCA) and the Chartered Institute of Management Accountants (CIMA). Accountancy School is an ACCA Platinum Approved Learning Partner and holds CIMA Advanced Learning Partner status, the highest accreditation awarded by bodies. Job Purpose Reporting to the Financial Controller, the successful candidate will work as part of a busy Group Finance team, initially supporting the IICP College finance function. The role will be based between the IICP offices and the HCG head office, with WFH flexibility available. The role will cover both accounts payable and receivable, with the primary purpose of the role to ensure that all students are billed, fees processed, and student debtor and bank accounts are reconciled as required. Key Responsibilities: Transaction Processing Process all daily EFT and merchant account payments through the bank and apply to the Student Accounts. Resolve and manage any unapplied cash in a timely manner. Maintain the cashbook recording of all student receipts. Prepare and process invoices and post to debtors and general ledger. Create, monitor and update student payment plans, processing monthly Direct Debits received to student accounts. Monitor and maintain the Direct Debit system, providing monthly reporting as required. Prepare and issue receipts and monthly statements to students. Work with Academic Administration teams to process any supplemental fees as they arise ensuring all data is correctly captured on the relevant systems. Student Payments & Reconciliation Apply daily cash to student accounts via MIT. Process bank and credit card transactions from AIB and Realex. Identify student payments (or sponsors/funders) using the invoice log. Handle manual credit card entries and refunds (Realex or bank transfer). Maintain accuracy in processing refunds, considering student withdrawals and deferrals. Use Lodgement Rec Workbook to reconcile bank and Realex payments with MIT. Investigate and resolve discrepancies in reconciliations. Debtor and Bank Reconciliations Reconcile debtor accounts, matching receipts in a timely manner to ensure ledger is up to date Reconcile bank accounts on a weekly basis (or more frequently as required), closing reconciling items in a timely manner Escalate any material open items for resolution (Financial Controller / Academic admin teams as required) Be the primary point of contact for all student account queries, working with the Academic Administration teams as necessary to aid their resolution. Reporting & Control Prepare debtors and creditors reports monthly. Prepare and monitor monthly KPI's to feed into performance reporting of the business. Support in the delivery of the monthly and quarterly reporting of the business. Maintain solid audit trail on all customer query/debt resolution in event that issues are escalated. Liaise with auditors as required during the annual audit process. People & Stakeholders Be the primary point of contact for all student account queries, working with the Academic Administration teams as necessary to aid their resolution. Work with Academic Administration teams to process any supplemental fees as they arise ensuring all data is correctly captured on the relevant systems. Plan workload effectively and fully contribute to all finance and College meetings. Drive own development in conjunction with line manager. Processes Continually strive to simplify and standardise accounts processes. Participate in process improvement initiatives across the Group. Strive towards "best-in-class" aligned to company objectives. Active engagement in the roll out of new systems & accounting tools. Experience: This role requires strong financial accuracy, problem-solving skills, and the ability to manage high workloads in a fast-paced environment. Preferably at least 2 years' experience working in an accounting department. Strong proficiency in Microsoft Excel, along with good knowledge of other MS office products. Good working knowledge of accounting systems with an open attitude to embracing process and systems change. Ability to manage and prioritise concurrent tasks, work to deadlines and excellent attention to detail. Ability to use of own initiative and work as part of a team. To apply, please email a comprehensive CV and supporting letter to: [email protected] Closing date for receipt of applications on 22 October 2025. Please note the College reserves the right to close the role prior to this date should a suitable applicant be found. To be considered for this role you will be redirected to and must complete the application process on our careers page. 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