Urgent Search: Executive Assistant

time left to apply End Date: August 19, 2025 (12 days left to apply)

job requisition id R0013589

Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

Howden Ireland are delighted to have a vacancy as an Executive assistant, based out of our Ringsend office, on a full-time permanent basis.

About The Position:

The Executive Assistant will provide high-level, proactive administrative, operational, and strategic support to the CEO, CFO, CRO and COO in a fast-paced, regulated insurance environment. This role is critical to the efficiency and effectiveness of the executive leadership team and ensures that senior leaders are enabled to focus on core decision-making, governance, and commercial outcomes.

The successful candidate will act as the central coordination point for executive activity, while also supporting key business operations, governance reporting, calendar management, and high-level stakeholder engagement and communication.

This role is ideal for someone who is ambitious and energetic, and who is looking to fast-track their learning and career progression.

Key Responsibilities:

Manage complex and dynamic diaries, meetings, travel plans, and scheduling for the CEO, CFO, CRO and COO across internal and external commitments.

Act as the main gatekeeper for all incoming correspondence, email triage, and meeting prioritisation, including managing competing requests for time.

Accompanying the Executive Team to key meetings. Taking actions and holding relevant members of staff accountable for delivery of those actions.

Carry out specific projects and research as required.

Prepare executive-level documents, presentations, agendas, board packs, and reports to a high professional standard.

Coordinate meetings with key stakeholders such as regulators, board members, external partners, and clients, ensuring materials and minutes are prepared, distributed, and actioned.

Track and follow up on key executive deliverables, deadlines, and commitments to ensure progress is maintained across strategic initiatives.

Support the CEO, CFO, CRO and COO in managing confidential HR, governance, and legal matters, including assisting with evaluations and director correspondence.

Support and manage key strategic initiatives as agreed with the CEO, CFO, CRO and COO.

Liaise with senior internal stakeholders as needed to ensure the Business continues to move and succeed at the desired pace.

Manage the scheduling and logistics of off-site leadership and business events, working closely with other key teams such as Marketing.

About You:

Minimum of 2 years’ experience ideally working in the Insurance industry.

Experience supporting multiple C-level executives is highly desirable.

Familiarity with Irish corporate governance, board procedures, and compliance expectations is desirable.

Knowledge of industry terminology, processes, and stakeholders within the insurance sector is advantageous.

About Howden Ireland:

Howden Ireland is part of Howden, the global insurance intermediary group, and has over 500 employees across 28 local offices advising clients on their commercial insurance, personal insurance, health insurance, life and pensions and mortgage requirements. Our success is primarily down to the incredible people we employ.

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

Our successes have all come from someone brave enough to try something new

We support each other in the small everyday moments and the bigger challenges

We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent
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