Senior Business Support Administrator

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values –Trust, Respect, Unity, and Empowerment.

About The Role:

We offer a wide range of support and benefits to our employees including:

Free Online Doctor Consultations via Web-doctor

Competitive Salary

Contributory Pension after qualifying period

21 Days Annual Leave increasing with service to 26 Days

Additional Annual Leave Day on your Birthday after 1 year Service

Staff Benefits/Discount Programme

Employee Assistance Programme

Training and Development Opportunities

The Senior Business Support Administrator will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

The Responsibilities:

- First point of Contact – managing all communications and ensuring all relevant information is provided to the Business Director in a timely manner and deadlines are met.

- Diary management

- Booking flights, hotels, car hire, valet parking, visas for Business Management.

- Assist with the administration of company Purchase Orders requirements.

- Assist with the ordering & administration of Business Supplies.

- Assist with the booking of company meeting rooms.

- Act as a note-taker at company meetings as & when required.

- Assist with the completion of any other administrative tasks as & when required.

- Report Preparation.

- Managing databases and filing systems, presentations, PowerPoint and correspondence, attending meetings as required and recording minutes, in person and over Teams.

- Managing Expenses.

- Event Management – arranging and facilitating events, conferences, business lunches etc.

- Liaising with both external and internal parties on behalf of the Business Director.

- Ad hoc and miscellaneous tasks as required to support the Business Director.

- Leave Management.

The Requirements:

- Knowledge and experience with managing travel and itineraries.

- Experience of working for Directors/Senior Management.

- Excellent Diary Management with the ability to pre-empt and look ahead at all times.

- Essential experience in Microsoft Office – Outlook/Word/Excel/PowerPoint.

- Ability to multitask and experience of dealing with a demanding role and high-level workload.

- Ability to prioritise work and manage time effectively and be proactive.

- Excellent Organisational skills.

- Communication skills – the ability to communicate well at all levels.

- Demonstrate a professional manner at all times and possess the ability to remain calm under pressure.

- Self-motivated.

- Ability to maintain a high level of discretion.

Skills & Experience:

- Fluent English – Essential.

- Proficient User of Microsoft Word & Excel.

- Excellent Communication & Interpersonal Skills.

- Demonstrate ability to work in a fast-paced environment.

- Possess excellent attention to detail and a keen eye for accuracy ensuring that work is prepared & completed in an efficient and timely manner.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability or age.

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