Operations Administrator

20 hours ago

Dublin, Ireland Smyth Recruitment Full time

My client, based in South Dublin, is looking to recruit a OperationsAdministrator for an immediate start. This is a full-time, office-based role from Monday to Friday, reporting directly to the Commercial Manager. The job in a nutshell: You will be responsible for managing the end-to-end procurement and stock process, ensuring accurate invoicing, and coordinating logistics. This office-based role involves occasional warehouse access for goods handling and working closely with Accounts and the Commercial team to maintain smooth operations. Main responsibilities include: Ordering materials and managing supplier communications Monitoring and maintaining stock levels, including monthly audits Coordinating goods in and out of the warehouse Creating and verifying invoices, including supplier reconciliations Maintaining project records in and stock in QuickBooks Supporting logistics, deliveries, and documentation Assisting the Sales and Commercial teams as needed The ideal candidate will have the following: Minimum 2 years experience in a similar administrative/operations role Proficiency in Excel, Word, Outlook, Teams; QuickBooks knowledge an advantage Experience with VAT, purchase orders, and supplier reconciliations Detail-oriented, process-driven, and proactive problem-solver Construction or building materials experience is advantageous but not essential Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered. Skills: Purchase Orders Order Processing Stock Administration Invoice Checking Buying Administration Monitoring Stock Level Purchasing Processes

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