Financial Operations Coordinator

11 hours ago

Limerick, Limerick, Ireland beBeeAdministrative Full time €45,000 - €60,000
Job Title: Office Bookkeeper

Main Purpose of Job:

  • To effectively manage, develop, motivate and lead the administration/office staff.
Key Responsibilities:
  1. Recording and maintaining a company's daily financial transactions.
  2. Preparing reports for managers and trial balances to assist accountants.
  3. Liaising with HR Manager, Area Manager, Office Manager, office employees and company auditors.
  4. Ensuring financial ledgers are maintained and monthly accounting processes are followed.
  5. Working with a hands-on approach to the entire office team.
  6. Responsible for organising workloads, monitoring own progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability and quality control through regular audits.
  7. Carrying out stock checks on equipment and materials as required.
  8. Liaising with Human Resources promptly, with open communication and integrity.
  9. Involvement in implementing new financial and operational systems.
  10. Co-ordinating escalation/identification of issues and advising Senior Management of potential/operational risks.
  11. Providing Business Analysis to improve processes, productivity and performance, and supporting effective decision-making.
  12. Accountable for all tax and regulatory returns.
  13. Ownership of revenue reconciliation.
  14. Managing relationships with external and internal auditors, tax advisors, and other professional advisors.
  15. Preparing monthly management accounts including Profit and Loss Accounts, Balance Sheets and Cash Flow.
  16. Preparing weekly financial reports including forecasting of profits, cash and payroll.
  17. Preparation of monthly Accruals, Prepayments and Balance Sheet Reconciliations.
  18. Preparation of year-end Accounts.
  19. Ensuring a strong accounting and operational control environment to safeguard assets.
  20. Promoting credible awareness of all company policies and procedures and Health and Safety Practices.
  21. Ensuring all employees have appropriate training and understanding on Policies and Procedures and Health and Safety Practices to secure compliance.
  22. Implementing and following up on CAPA plans in relation to any audit non-conformances outlined by you or other departments.
  23. Developing the business, assisting the Store Manager/Franchisee build relationships in local communities, assisting in the development of an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community.
  24. Oversleeping employee relations and customer complaints having the potential for significant impact on the business and taking the necessary action and advice to minimise effect.
  25. Preparing weekly KPI reports, relative to; sales, productivity, man hours budgets, stock, margins, wastage.
  26. Attending weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.
  27. Actioning any issues that arise on a day-to-day basis.
  28. Ensuring compliance with all legislation i.e. working time act rest periods, max working hours etc., equality legislation, grievance and disciplinary procedure.
  29. Ensuring accurate records are maintained including time and attendance, time sheets, site minutes etc.

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