Administrative Support Specialist

7 days ago

Dundalk, Louth, Ireland beBeeEngineering Full time €35,000 - €50,000
Key Engineering Assistant Role

This critical position ensures the seamless operation of the Engineering department.

  • Manage day-to-day administrative tasks, supporting engineers and management to optimize workflow and efficiency.
  • Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
  • Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy, up-dateness, and compliance with document control policies.
  • Support procurement processes by managing requisitions and purchase orders related to engineering projects.
  • Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
  • Manage meeting room bookings for contractors and visitors, as well as coordinate ad hoc meeting requests and logistics to support departmental activities.
  • Co-ordinate training schedules, track attendance, and maintain training records for the Engineering department.

Requirements:

  • Experience with procurement processes and PO administration.
  • Knowledge of quality management systems and regulatory compliance.
  • Ability to work independently and as part of a team.
  • Demonstrated ability to work within a regulated manufacturing environment.
  • Minimum 3 years experience in Document Management activities in Pharma/Biopharma industry.

Qualifications:

  • A relevant third-level qualification in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.
  • PREFERRED QUALIFICATIONS: Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control. Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.

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