Operations Administrator Assistant
2 weeks ago
This is a staff position responsible for providing administrative support to the Consultancy and R&P departments. The successful candidate will assist with the administration tasks required to run these departments effectively and commercially.
The main purpose of this role is to provide high-level administrative support and require flexibility at all times while working closely with the departmental Director to manage and commercial performance of the departments.
The successful applicant will be required to co-operate and liaise with the existing administration team and department personnel to carry out the day-to-day administration of the H&S Consultancy / R&P departments in the most effective way possible.
Main Responsibilities:- Effective operation and maintenance of software systems such as Zoho CRM, Zoho Projects etc.
- Ensuring work is quoted, administered and invoiced efficiently and accurately
- Supporting quote, tender and prequalification preparation and meeting of deadlines
- Supporting completion of weekly reports, updating of KPIs and dashboard for the departments
- Administering department documentation, templates and report formats
- Supporting the consultancy team with document preparation and information gathering
- Ensuring new staff and contractors complete induction process
- Assisting the manager in oversight and co-ordination of contractors providing services on behalf of the company
- Supporting the departments' requirements in relation to the Integrated Management System (Quality, Environment and OH&S)
- The Candidate will preferably have 2 years plus commercial business experience
- Be a good communicator, familiar with dealing with customers, contractors and staff
- Possess strong computer and literacy skills
- Have good attention to detail and planning skills
- Be capable of working both under their own initiative and as part of the consultancy team
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