Administrative Support Specialist

2 days ago

Dundalk, Louth, Ireland beBeeEngineering Full time €40,000 - €50,000

Engineering Administrative Assistant Job Description:

This role provides comprehensive support to the Engineering department, ensuring effective communication, documentation control, and training management.

  • Manage day-to-day administrative duties within the department, supporting engineers and management to optimize workflow and efficiency.
  • Assist in reviewing, updating, and distributing engineering procedures to ensure current practices and regulatory requirements are met.
  • Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy, up-to-dateness, and compliance with document control policies.
  • Support procurement processes by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders for timely processing.
  • Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
  • Manage meeting room bookings for contractors and visitors without access to the company system, as well as coordinate ad hoc meeting requests and logistics to support departmental activities.
  • Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Key Responsibilities:
  • Administrative Support
  • Document Management
  • Procurement Support
  • Meeting Coordination
  • Training Management

The ideal candidate will have experience with procurement processes and PO administration, knowledge of quality management systems and regulatory compliance, and the ability to work independently and as part of a team.

A relevant third-level qualification in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable. Diplomas or certificates in Engineering Technology, Quality Assurance, or Document Control are also preferred.

Strong IT skills, including proficiency in Microsoft Office, and familiarity with document management systems and electronic quality management systems are essential.

This is an exciting opportunity to join a dynamic team and contribute to the success of our organization.

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