Administrative Support Specialist

16 hours ago

Portlaoise, Laois, Ireland beBeeClerical Full time €28,000 - €35,000
Clerical Officer Role

Administrative support is required in a busy department to ensure smooth clinic services operation. The role involves managing patient records, appointment scheduling, and handling queries from staff, patients, and the public.

Key Responsibilities:
  • Provide clerical and administrative support to enable seamless clinic services delivery
  • Manage patient data and schedule appointments effectively
  • Handle inquiries from staff, patients, and the public in a professional manner
  • Perform general administrative duties including filing, photocopying, answering/making phone calls, dealing with emails, reception service tasks, etc.
  • Assist with provision of help desk facility via phone and email
  • Prepare written correspondence, cover reception, and manage data
  • Attend meetings to take comprehensive minutes and manage attendee actions
  • Maintain accurate up-to-date records in computerized and paper copy filing systems
Requirements:
  • Previous clerical experience is essential
  • Previous invoicing and finance experience is essential
  • Proficient Microsoft Office Suite experience is required, especially Microsoft Excel
  • Good data entry, processing of information, and attention to details skills
  • Excellent customer service, organizational, and interpersonal skills
  • Capable of working as part of a team and on own initiative

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