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Administrative Support Specialist
3 weeks ago
Job Summary
Our organization is seeking a skilled Receptionist to provide exceptional support to our team. The ideal candidate will possess excellent communication skills, a high level of administrative proficiency, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities:- Meet and greet visitors, ensuring a warm and welcoming atmosphere.
- Issue security badges and manage visit paperwork.
- Answer incoming calls with a professional demeanor, taking messages as needed and sending emails promptly.
- Provide backup telephone coverage for other sites when required.
- Coordinate meeting room bookings, including catering and equipment arrangements.
- Order supplies, including office materials, cleaning products, and stationery.
- Sort, distribute, and coordinate mail and courier services.
- Receive, sort, and distribute emails.
- Support travel arrangements for employees.
- Advanced computer skills, including proficiency in Word.
- Excellent communication and interpersonal skills.
- Prioritize tasks effectively using time management and organizational skills.
- Strong administration skills, with the ability to work independently and collaboratively.
- Punctuality and flexibility are essential.
- A full-time position with a fixed term contract.
- We operate in the Administrative and Support Services industry.
