Administrative Support Specialist

1 day ago

Cork, Cork, Ireland beBeeSpecialist Full time €45,000 - €55,000
About the Role

We are seeking an experienced Administrative Support Specialist to oversee the day-to-day operations of our office.

Key Responsibilities:
  • Welcome, screen and manage all inbound visitors, ensuring strict physical office security policies and procedures.
  • Manage regular office supplies, including food/drink and stationery.
  • Collaborate with external contractors and suppliers to ensure office cleaning, repairs and building maintenance needs are addressed.
  • Manage recurring office maintenance inspections, collaborate with relevant external contractors and act on any items highlighted in maintenance reports.
  • Receive quotations and invoices from suppliers, raise purchase requests and liaise with our finance team for operational expenditure.
  • Manage office expense reports and receipts, including petty cash.
  • Assist with coordinator tasks for our Security Operations Centre (SOC) team, including tracking and approving employee time off, managing scheduling shortages and overtime, tracking and reporting illness, vacation, leaves and absences, submitting payroll timesheets and collaborating with SOC Leadership on various administrative tasks.
Requirements:
  • 3+ years of experience in an administrative role.
  • Experience with office or facilities management, including working with suppliers and contractors, with strong knowledge of office procedures and practices.
  • Solid computer skills, with proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience using finance applications for managing expenses and purchase requests would be beneficial.
  • Aptitude to learn new computer applications relevant to the role is essential.
  • Strong written and verbal communication skills.
  • Keen attention to detail and exceptional organisational and time management skills.
  • Resourceful and flexible, demonstrating initiative and autonomy in task execution.

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