Reception and General Services Manager

4 days ago


Dublin, Dublin City, Ireland September Consulting Ltd Full time
Job Description

As a Support Staff Member with Reception Responsibilities at September Consulting Ltd, you will be part of our international organisation's team, working closely with internal and external stakeholders to provide exceptional service and support.

Main Responsibilities
  • Reception Management: Manage reception, visitor access, office supplies, and desk reservation systems to ensure seamless day-to-day operations.
  • Courier and Post Coordination: Coordinate post, courier, and onsite catering services to support the smooth functioning of our office.
  • Facility Maintenance: Oversee office maintenance, supplier liaison, and general facility needs to ensure our workspace remains efficient and safe.
  • Health and Safety Initiatives: Assist with health, safety, and well-being initiatives, such as training coordination and first aid kit checks, to maintain a healthy work environment.
  • Emergency Preparedness: Maintain fire registers and perform routine emergency exit checks to ensure compliance with regulatory requirements.
  • Procurement and Vendor Management: Handle procurement and vendor management as the SAP requisitioner, ensuring compliance with company purchasing policies.
  • New Employee Onboarding: Provide onboarding support for new employees, including office orientation and induction scheduling, to facilitate their integration into our team.
  • Administrative Tasks: Assist with various administrative tasks to support the P&C function, contributing to the overall efficiency of our organisation.
Requirements
  • Experience: Minimum 3 years' experience in a receptionist, administrative, or office support role.
  • Language Skills: Fluent English and a Leaving Certificate or equivalent qualification.
  • Organisational Skills: Strong organisational and multitasking abilities to manage multiple tasks efficiently.
  • Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint); SAP experience is an advantage.
  • Communication Skills: Excellent communication and problem-solving skills to effectively interact with stakeholders.
  • Adaptability: A proactive, adaptable approach to handling multiple tasks efficiently in a fast-paced environment.


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