Administrative Operations Director

2 days ago

Dublin, Dublin City, Ireland beBeeLeadership Full time €55,000 - €75,000

Job Title: Administrative Operations Lead

Job Description

The Administrative Operations Lead plays a pivotal role in ensuring seamless administrative operations across the organization.

This leadership position is responsible for overseeing daily administrative tasks, streamlining processes, and maintaining a consistent and professional approach to office management.

The successful candidate will be instrumental in implementing systems that support operational efficiency, improve service delivery, and enhance cross-functional collaboration.

Key Responsibilities
  • Act as a central point of contact for all administrative functions, providing strategic support to senior leadership and functional teams.
  • Work closely with other managers to support cross-functional initiatives and projects requiring administrative input or coordination.
  • Contribute to business continuity planning and crisis response, ensuring office readiness and administrative resilience.
Team Leadership & Management
  • Lead, support, and develop a team of administrative professionals, including regular 1:1s, performance reviews, and objective setting.
  • Foster a culture of collaboration, continuous improvement, and high performance within the administration team.
  • Delegate tasks appropriately and ensure coverage across administrative responsibilities across the region.
Process Improvement
  • Identify and implement process improvements that enhance administrative efficiency and service delivery.
  • Standardise administrative procedures across offices to ensure consistency and best practices.
Vendor Management
  • Collaborate closely with Procurement and relevant functions to set up new suppliers and ensure smooth onboarding.
  • Oversee supplier setup processes and act as the main liaison between Procurement, vendors, and internal stakeholders.
Office Coordination & Operations
  • Oversee the coordination of office facilities, supplies, and services, ensuring a professional and efficient work environment.
  • Manage logistical support for meetings, visits, and corporate events, including space booking and equipment needs.
Requirements
  • Excellent leadership, organisational, and communication skills.
  • Ability to manage competing priorities and meet deadlines.
  • Strong analytical and problem-solving skills.
What We Offer
  • A dynamic and supportive work environment.
  • Ongoing training and development opportunities.
  • A competitive salary and benefits package.

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