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Operational Facilitator

3 weeks ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €25,000 - €35,000
Facilities Coordinator Role Overview

The role of a facilities coordinator is pivotal in ensuring that an organization's physical space is well-maintained, operating efficiently, and conducive to a productive workplace environment.

This position involves coordinating various aspects of facilities management, including maintenance, repairs, and operational services. The goal is to ensure compliance with safety and regulatory standards.

This is a temporary position, with the opportunity to become permanent for the right candidate.

Key Responsibilities:
  • Meetings / catering

    • Prepare offices/rooms for events and meetings, ensuring meeting rooms and board rooms are stocked with essentials like snacks, water, tissues, etc.

    • Complete morning setup of meeting rooms and configure board rooms as required.

    • Follow specific cleaning guidelines on equipment such as coffee machines, water softeners, filtered taps, dishwashers, etc.

    • Monitor meeting room calendars to plan for additional equipment needs like AV, in coordination with the receptionist.

    • Coordinate catering orders for internal and external meetings, including placing orders, arranging delivery and pickup, and preparing teas and coffees.

    • Ensure client requirements for staff food provisions, such as fruit and snacks, are ordered as instructed by the client representative.

    • Stock kitchen areas with milk, coffee, and other essentials.

    • Run and empty dishwashers.

    • Keep kitchen and catering areas clean and tidy.

    • Report cleaning issues or requirements to the cleaning contractor.

    • Assist in arranging additional cleaning after functions and conferences held on the client's premises.

  • Reception

    • Provide backup cover for the receptionist during breaks, lunches, and unplanned absences.

    • Make tea and coffee for visitors.

  • Post / mail

    • Manage couriers, post, and deliveries, including in-house deliveries when required.

  • Stationery / office supplies

    • Maintain inventory of consumables and office supplies, and place orders before stock runs out.

    • Monitor and stock copier rooms with paper and other consumables.

  • General

    • Address day-to-day issues promptly and professionally, adhering to service level agreements or expectations.

    • Support and update the Client's Liaison on relevant issues on the premises.

    • Ensure operational standards meet client requirements.

    • Be vigilant about health, safety, and welfare risks, reporting concerns to the Facilities Manager and Client's Liaison.

    • Collaborate with the on-site Facilities team.