Administrative Support Professional
2 weeks ago
The role of an Executive Assistant is to provide high-level business support to senior executives. This involves managing calendars and diaries, coordinating schedules, meetings, and international travel.
Key Responsibilities:- Act as the first point of contact for senior executives, proactively reviewing and tracking incoming enquiries;
- Manage administrative tasks such as preparing meeting agendas, briefing packs, presentations, and other documents;
- Liaise with stakeholders to coordinate logistics and arrangements;
- Provide project support by reviewing and summarising reports, presentations, and documents;
- Maintain accurate records and trackers using internal systems and data management processes;
- At least 5 years' experience in a similar role or equivalent;
- Demonstrable experience in working with sensitive business correspondence and information with confidentiality and discretion;
- Strong relationship-building skills across all levels of the business and with external contacts, vendors, and partners;
- Self-motivated with initiative to track and follow through on queries and issues to successful completion;
- Ability to work in a fast-paced environment requiring high levels of flexibility and adaptability;
- Experience of multitasking and prioritising an ever-changing workload;
- Excellent organisational skills with ability to maintain accuracy and attention to detail;
- Effective communication and interpersonal skills with the ability to build strong relationships;
- Proficient in Microsoft Office suite with ability to learn new software quickly;
- Ability to work autonomously and take ownership of area of responsibility;
- Highly organised with excellent time management skills;
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