Administrative Support Professional

2 weeks ago


Dublin, Dublin City, Ireland beBeeAdministrative Full time
Job Description

Our client based in Dublin is seeking a skilled and organized Legal PA to provide administrative support to the litigation department. The successful candidate will work closely with senior leadership, supporting with various tasks including administration duties, facilitating meetings, and general administration.

Key Responsibilities
  • Supporting team of Associates with admin duties (printing, doc amends etc)
  • Facilitating all client and internal meetings
  • Liaising with clients representatives to arrange local and international meetings
  • General administration including creation of letters; emails; updating memos; transaction documents; articles, pitch docs etc. in Word/Excel/PowerPoint
  • Updating and maintaining contacts lists
  • Liaise with Partners and Business Services departments including IT and Accounts
  • Matter management support including opening and closing files and client WIP updates
  • Matter Billing
  • Travel arrangements
  • Liaising with our travel management company with regards to flights, hotel accommodation, local transportation
  • Organising logistics for overseas travel including visas, local currency and transport within country of destination
  • Submitting and arranging reimbursement of expenses
  • Maintaining an accurate record of all travel
Requirements

The ideal candidate will have demonstrable experience supporting senior leadership within a professional services environment, proficient use of Microsoft Office, dictaphone typing skills, strong organisational skills, confident and professional communication skills/manner at all levels, excellent prioritisation skills and acute attention to detail.

Benefits

This role offers Hybrid Working (4 days on-site/1 at home) + a great benefits package, providing a comfortable working environment for the right individual.

About You

To succeed in this role, you must be a proactive and flexible individual who can manage an ever-changing working environment, with a focus on delivering high-quality results under pressure.



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