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Automation Project Support Specialist

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Loch Garman, Loch Garman, Ireland beBeeProjectCoordinator Full time €35,000 - €45,000
Job Role

The Project Coordinator plays a vital role in supporting the successful delivery of automation projects for clients in the pharmaceutical and food sectors.

This position combines project coordination with procurement administration, ensuring timely delivery of materials, components, and services to meet project schedules.

  • Supports the Project Management Team in planning, monitoring, and reporting on project progress.
  • Prepares and maintains project documentation, schedules, and status reports.
  • Coordinates internal resources and communicates effectively across engineering, manufacturing, and quality teams.
  • Tracks project milestones and highlights risks or delays to the appropriate Project Manager.
Duties
  • Raise purchase requisitions and purchase orders in line with project requirements.
  • Liaise with suppliers to obtain quotations, confirm lead times, and manage order acknowledgements.
  • Track delivery schedules to ensure timely arrival of goods and escalate risks of late delivery.
  • Maintain accurate procurement records, including BOM (Bill of Materials) updates and supplier documentation.
  • Work with finance to resolve invoice queries and ensure accurate cost tracking against project budgets.
Requirements
  • Minimum 2 years experience in project coordination, project administration, or procurement.
  • Strong organisational and time management skills, with ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • High attention to detail and accuracy in documentation.

Apart from strong technical skills, the ideal candidate should possess excellent interpersonal skills, be able to work collaboratively, and demonstrate a passion for continuous improvement.