Administrative Support Assistant

3 days ago

Dublin, Dublin City, Ireland beBeeReceptionist Full time €35,000 - €38,500
Job Description

The ideal candidate will be responsible for providing administrative support to a team of professionals conducting autism assessments. The role involves coordinating assessment day bookings, sending reminders and confirming appointments with clients, rescheduling assessments as needed, greeting clients, and liaising with clinicians to assist with requests.

Key Responsibilities:

  • Liaise with project staff to organise assessment day bookings
  • Send reminders and confirm appointments with clients 1-2 days prior to assessments
  • Reschedule assessments if needed for any cancellations/no shows during the day
  • Greet clients and welcome them to assessment days
  • Liaise with clinicians to assist with requests on assessment days
  • Scan/photocopy and transfer necessary documents
  • Log and record necessary assessment day data
  • Clean and tidy up during assessment days
  • Check inventory for office supplies
  • Perform all necessary security checks and lock-up procedures on assessment days
  • Input personal and educational details into reports
  • Upload client details and related documents onto a customised CRM system

Requirements

The successful candidate will possess excellent interpersonal, communication (written and verbal) and listening skills. They will also have strong planning, organisation and multi-tasking skills, as well as administration and documentation management skills. Familiarity with the Microsoft Office suite is essential, and a full driver's license and access to own vehicle is desirable.

Benefits

We offer a competitive financial and benefits package, flexibility and smart working practices, health & wellbeing initiatives, career development progression opportunities, further learning & development opportunities, and a vibrant sports & social club.

Our Core Values

Our core values are an integral part of our organisational culture. We are customer focused, accountable, responsible, empowered, effective communicators, and respectful. If you share these values and are looking for a challenging and rewarding role, we encourage you to apply.

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