Administrative Support Professional

2 days ago


Dublin, Dublin City, Ireland beBeeReception Full time €32,408 - €36,134

Job Overview:

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We are seeking a highly organized and confident professional to assume the role of Receptionist within our organization. As a key member of our front desk, you will be the primary point of contact for clients and visitors.

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  • Main Responsibilities:
  • Answer and distribute telephone calls, taking clear notes and messages
  • Schedule and prepare Meeting Rooms for appointments
  • Meet and greet clients and visitors as they arrive in the office
  • Attend to incoming and outgoing post and courier items
  • Accept and check incoming supply orders
  • Manage Reception and Meeting Room areas, maintain equipment and stationery supplies
  • Perform other administrative tasks as assigned
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Key Performance Indicators (KPIs):

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In addition to the above duties, the successful candidate will also be responsible for managing stock and stationary, maintaining facilities functions/maintenance schedules, reviewing and signing off invoices, and managing access control.

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Requirements:

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To be successful in this role, you will need to have previous Reception and Administration experience, excellent organizational skills, and a high standard of personal presentation. You should be a bright, confident multi-tasker with a good work ethic.

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  • Essential Skills:
  • Excellent communication and interpersonal skills
  • Proven ability to multitask and manage competing priorities
  • Strong problem-solving and analytical skills
  • High level of attention to detail and accuracy
  • Able to work independently and as part of a team
  • Familiarity with administration software and systems


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