Administrative Support Specialist

3 days ago

Hill of Down, Meath, Ireland Cunningham Contracts Limited Full time

Cunningham Contracts Limited is a leading building and civil engineering contractor in Ireland, renowned for delivering quality assured solutions to its diverse customer base.

We are committed to providing an exciting career with learning, development, and progression opportunities.

The Executive Assistant to the COO will provide high-level administrative support to the Chief Operating Officer, ensuring seamless day-to-day operations and supporting strategic initiatives.

This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information discreetly.

Key Responsibilities:

  • Schedule Management: Manage and maintain the COO's calendar, coordinating meetings, appointments, and travel arrangements.
  • Meeting Coordination: Organize and prepare agendas, minutes, and materials for meetings, ensuring effective communication and follow-up.
  • Report Preparation: Assist in preparing reports, presentations, and executive communications, ensuring accuracy and timely delivery.
  • Confidentiality: Handle confidential information with discretion, maintaining professionalism and integrity.
  • Liaison: Serve as a liaison between the COO and internal/external parties, including executives, department heads, and key stakeholders.
  • Strategic Support: Support the COO in strategic planning and project management, providing insights and administrative assistance as needed.
  • Administrative Support: Provide general administrative support, including data entry, filing, correspondence, and office tasks.
  • Project Management: Assist in managing special projects and initiatives, ensuring completion within deadlines.
  • Team Collaboration: Work closely with other executive assistants and administrative staff to ensure seamless operations and effective communication.

Qualifications & Experience:

  • A bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience as an executive assistant or in a high-level administrative support role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and relevant software.
  • Ability to handle confidential information with integrity.
  • Professional demeanor and appearance.

Benefits:

Cunningham Contracts Limited offers a comprehensive benefits package, including 31 days annual leave, life assurance policy, pension scheme, employee assistance program, flexible working policy, wellbeing events, company occupational health, social events, team development days, ongoing training and development, bespoke career pathways, support for chartership pathways, state-of-the-art office facilities, on-site car parking, professional membership support, and branded clothing.

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