Office Operations Specialist

1 week ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €40,000 - €55,000
Facilities & Office Coordinator

Job Summary:

We are seeking a highly organized and proactive Facilities and Office Coordinator to maintain a safe, functional, and welcoming work environment.

This pivotal role involves managing day-to-day office operations, coordinating logistics, and ensuring a positive employee experience. You will also work directly with our Senior Leadership team to ensure they have the necessary resources.

Key Responsibilities:

  • Coordinate daily office operations and procedures.
  • Manage security/access and other office services.
  • Coordinate with vendors and service providers for office supplies, equipment, and services.
  • Maintain the office condition and arrange necessary repairs.
  • Manage relationships with service providers for cleaning, security, and other facility-related needs.
  • Conduct daily checks of the facilities to identify and resolve issues proactively.
  • Manage and schedule odd jobs to ensure our building looks its best for our people and customers.
  • Act as Codec Health & Safety Officer.
  • Organize fire drills and other emergency procedures.
  • Maintain records of inspections, certifications, and safety-related training.
  • Evaluate the office and building facilities to ensure compliance with health and safety regulation standards.
  • Provide administrative support and assist in organizing company events.
  • Perform other ad-hoc duties as required.

Requirements:

  • Experience in facilities/office management supporting senior executive level.
  • Ability to build relationships and work as part of a team.
  • Ability to work with senior management and build trust.
  • Meticulous attention to detail and ability to follow up on projects.
  • Strong communication skills with excellent written and oral communications.
  • Confident in exercising own judgement and making decisions.
  • Capable of working on own initiative and resilient in a busy workload.
  • Proficiency in MS Office (Word, PowerPoint, and Excel).

Desired qualities include customer focus, dependability, attention to detail, trustworthiness, loyalty, flexibility, adaptability, a positive attitude, and a strong work ethic.

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