Maintenance Support Coordinator

2 days ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €30,000 - €35,000
Job Opportunity

The maintenance administrator role is a vital position within the maintenance team, responsible for ensuring seamless day-to-day operations. This key support role involves coordinating activities, managing documentation, liaising with vendors, and maintaining accurate records.

Key Responsibilities:
  • Coordinate and schedule planned and reactive maintenance activities.
  • Follow up on sales leads, prepare quotations, and close sales where applicable.
  • Maintain accurate records of maintenance work, service reports, and equipment history.
  • Liaise with vendors and contractors to arrange service visits and source supplies.
  • Monitor maintenance stock levels and reorder as required.
  • Ensure all documentation meets safety, quality, and regulatory requirements.
  • Prepare reports, spreadsheets, and presentations for the maintenance team.
  • Support onboarding of new maintenance staff with document preparation and system setup.
  • Assist with budget tracking, purchase orders, and invoice processing.
  • Respond to internal maintenance queries and escalate where necessary.

Applicants should possess a strong educational foundation, ideally a Leaving Certificate or equivalent. Further education in business administration or facilities management is an advantage. Relevant experience in an administrative role, preferably within maintenance, facilities, or operations, is essential. Proficiency in MS Office (Word, Excel, Outlook) and experience with CMMS systems, Salesforce CRM, or Share Point are highly desirable. The ideal candidate will demonstrate strong organisational, communication, and time management skills, with the ability to work independently while managing multiple priorities.

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