Human Resources Specialist

10 hours ago

Shannon, Ireland beBeeCoordination Full time €30,000 - €40,000

Job Overview:

The HR Coordinator plays a vital role in supporting the Employee and Business Partnership team with various HR activities, including recruitment, reporting, onboarding, and data management. This position requires strong administration skills, excellent written and verbal communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities:
  • Recruitment & Selection
    • Post job advertisements and ensure relevant job boards, intranet, and external website are up-to-date.
    • Liaise with external recruitment agencies as required.
    • Support hiring managers through the recruitment process.
    • Coordinate and schedule interview panels.
    • Manage the centralised recruitment inbox and respond to candidates and hiring managers with accurate and timely information.
    • Maintain the recruitment tracker.
    • Administer all recruitment correspondence, including offer and regret letters to candidates.
  • Onboarding
    • Draft all employee contracts.
    • Coordinate the reference check process, including following up with new hires on outstanding information and regular reporting on the status of reference checks.
    • Arrange start dates and times with relevant managers.
    • Issue onboarding information to new hires and internal stakeholders.
    • Respond to all onboarding queries.
  • HR Coordination
    • Prepare HR correspondence as required, such as contract amendment letters and confirmation of employment.
    • Liaise with people managers regarding probation end dates.
    • Update employee listings on various reports and systems.
    • Maintain updated HR documentation, records, and internal databases for all employees.
    • Perform general administration tasks to support HR deliverables.
  • Invoicing
    • Track and process HR-related invoices.
    • Ensure all invoices are processed in advance of their due date.
    • Liaise with Finance and vendors regarding invoicing queries.
  • Reporting/ Data Management
    • Conduct reporting across HR functions and analyse data.
    • Maintain HR dashboards and trackers.
    • Prepare data to share with stakeholders.
  • Employee Relations Support
    • Schedule Occupational Health appointments.
    • Take minutes at employee relations discussions.
  • Engagement
    • Support and coordinate business-wide engagement initiatives as needed.
  • HR Projects
    • Participate in various projects directed by the HR Executive and/or Pepper Leadership Team member to support the company strategy.
    Requirements:

This role requires a candidate with a relevant HR or business qualification and 2+ years' experience in an HR role. The ideal candidate will possess excellent administration skills, demonstrated experience in a fast-paced varied role, strong written and verbal communication skills, exceptional attention to detail, and adaptability. Additionally, the candidate should have IT knowledge and be able to work effectively within a team.

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