Human Resources Assistant

1 day ago

Shannon, Ireland beBeeCoordinate Full time

About this role:

The purpose of the HR Coordinator is to support various HR activities such as recruitment, reporting, onboarding and data management.

Key responsibilities include recruitment & selection, onboarding, HR coordination, invoicing, reporting/data management and employee relations support.

Key Responsibilities
  • Recruitment & Selection
  • - Posting job advertisements
  • - Ensure relevant jobs boards, intranet and external website are up to date
  • - Liaising with external recruitment agencies, as required
  • - Supporting hiring managers through the recruitment process
  • - Coordinating and scheduling of interview panels
  • - Management of the centralised recruitment inbox and responding to candidates and hiring managers with accurate and timely information
  • - Maintenance of the recruitment tracker
  • - Administration of all recruitment correspondence including offer and regretting candidates
  • Onboarding
  • - Draft all employee contracts
  • - Coordinate the reference check process including following up with new hires on outstanding information and regular reporting on the status of reference checks
  • - Arrange start date and time with relevant managers
  • - Issuing onboarding information to new hires and relevant internal stakeholders
  • - Responding to all onboarding queries
  • HR Coordination
  • Administration:
  • - Prepare all HR correspondence as required – e.g. contract amendment letters, confirmation of employment etc.
  • - Liaise with relevant people managers regarding probation end dates
  • - Updating all employee listing on various reports and systems
  • - Maintain updated HR documentation, records and internal databases for all employees
  • - General Administration as required to support HR team deliverables
  • Invoicing
  • - Tracking and processing all HR related invoices
  • - Ensuring all are processed in advance of their due date
  • - Liaising with Finance and vendors regarding invoicing queries
  • Reporting/Data Management
  • - Conducts reporting across HR functions and analyse data.
  • - Maintenance of HR dashboards and trackers
  • - Preparation of data to share with stakeholders
  • Employee Relations Support
  • - Scheduling all Occupational Health appointments
  • - Minute taking at employee relations discussions
  • Engagement
  • - Support and coordinate business wide engagement initiatives as and when required
  • HR Projects
  • - Involvement in a variety of projects as directed by HR Executive and/or Leadership Team member to support the organization strategy

Required skills and qualifications:

- Relevant HR/business qualification

- 2+ years’ experience in a HR role

- Excellent administration skills

- Demonstrated experience in a fast-paced varied role

- Strong written and verbal communication skills

- Exceptional attention to detail

Benefits:

Others:

- Adaptability

- IT knowledge

- Team working

- IT knowledge

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