Facilities Operations Professional

2 weeks ago

Dublin, Dublin City, Ireland beBeeCoordinates Full time €35,000 - €45,000

Our team is seeking a highly skilled Facilities Operations Coordinator to play a pivotal role in managing the smooth running of engineering and facilities operations across one or more key sites.

In this exciting opportunity, you will be responsible for coordinating both reactive and planned maintenance activities. You will liaise closely with engineers, subcontractors, and clients to ensure that service levels are consistently met and that all documentation is maintained to a high standard.

  • Act as the primary point of contact for all facilities management-related queries from both the client and internal teams.
  • Schedule and monitor Planned Preventive Maintenance (PPM) and reactive works through CAFM systems.
  • Coordinate access, permits, and scheduling with engineers, subcontractors, and suppliers.
  • Maintain accurate records including completed works, quotations, risk assessments, and compliance documentation.
  • Prepare client reports and monthly updates for business review meetings.
  • Monitor work order progress, escalating overdue or critical issues where appropriate.
  • Support procurement of materials, parts, and subcontracted services.
  • Ensure all work complies with health & safety standards and internal processes.
  • Assist with mobilisation of new contracts and transitions as required.
Requirements:
  • Previous experience in a facilities coordination or FM helpdesk role is essential.
  • Background in engineering or facilities management is strongly preferred.
  • 5+ years' experience required to be considered for the higher end of the salary range.
  • Excellent administrative and organisational skills with strong attention to detail.
  • Familiarity with CAFM systems is advantageous.
  • Strong communication skills with the ability to engage confidently with internal teams, subcontractors, and clients.
  • Proficiency in Microsoft Office.
  • Ability to work well under pressure and manage multiple priorities.
  • Knowledge of health & safety and statutory compliance is desirable.
What We Offer:
  • A supportive team environment with opportunities for growth and development.
  • Ongoing training and access to internal learning resources.
  • Opportunity to work within an organisation recognised for ESG excellence and industry innovation.

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