International Program Coordinator

3 days ago

Galway, Galway, Ireland beBeeProgramSupport Full time €35,000 - €40,000
Program Support Coordinator Job Description

This role involves close collaboration with partner institutions, students, and various stakeholders to manage pre-departure processes, collect necessary documentation, and coordinate program logistics.

Key Responsibilities:
  • Student Engagement & Documentation: Enroll students and faculty participating in custom and/or faculty-led programs using CRM software, maintain communication to collect required forms and documentation, monitor submissions for completeness and accuracy, address any flags or concerns related to medical forms or additional information.
  • Pre-Departure and Onsite Orientation Coordination: Organize and facilitate pre-departure orientations, including scheduling sessions, preparing materials, coordinating with presenters, providing students with essential information and resources to prepare for their study abroad experience, supporting onsite staff with Orientation and preparations for arrivals.
  • Logistical Support: Collaborate with other Custom Program team members to organize and execute the program planning call for assigned programs, assist in making travel bookings and other logistical arrangements as required, coordinate with vendors and service providers to ensure timely and accurate bookings.
  • Administrative Duties: Maintain accurate records of student interactions, documentation, and program logistics, review, compile, and send post-program evaluation results to faculty, support the team with additional tasks and projects as assigned.
  • Emergency Support: Participation in a rotating 24-hour emergency support schedule.
Required Skills and Qualifications:
  • Bachelor's degree in International Education, Higher Education, Student Affairs, Tourism, Hotel Management, or a related field.
  • Minimum of 2 years of experience in student support, event planning, program coordination, or a similar role within international education.
  • Currently living in Ireland with the legal right to work.
  • Reliable transportation to and from the Office.

Strong organizational and time-management skills, excellent written and verbal communication abilities, proficiency in Microsoft Office Suite, Google Suite, and CRM database management, ability to work independently and collaboratively in a dynamic environment, cultural sensitivity and a commitment to supporting diverse student populations, ability to work in a fast-paced environment.

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