International Conference Operations Coordinator

2 weeks ago

Dublin, Dublin City, Ireland beBeeCareer Full time €42,000 - €60,000
Event Operations Manager

We are seeking an Event Operations Manager to join our team in Dublin. This role supports our Senior Operations team in the professional delivery of international conferences for our multinational corporate client base.

The Event Operations Manager is a key person in the planning team, ensuring all delegate information and requirements are captured in an efficient and accurate manner.

This role involves periods of international travel and requires building and designing virtual event platforms (training provided). The Event Operations Manager takes ownership of the daily management of event registration platforms to ensure smooth delegate experiences and accurate data handling.

  • International travel required, delivering customer support and on-site registration
  • Building and designing virtual event platforms (training provided)
  • Take ownership of the daily management of event registration platforms to ensure smooth delegate experiences and accurate data handling
  • Support the build and design of virtual event platforms, including dedicated event apps (training provided)
  • Create and maintain content updates for event websites
  • Daily interaction with delegates dealing directly with large volumes of delegate queries via email and phone and effectively managing workloads
  • Management of delegate databases and hotel accommodation blocks
  • Creation and management of event abstract submission sites where required (training provided)
  • Financial reconciliation of delegate payments (supported by the Finance Manager)
  • Working with internal and external providers such as AV, catering, design and digital as required
  • Assisting in the logistical planning and execution of successful live and virtual events in Ireland and abroad
  • Planning and onsite ground transportation management
  • Handling multiple projects concurrently
  • Enhancing client & supplier relationships
  • Working collaboratively as part of a team
Key Requirements
  • Minimum 2 years experience in an events/customer service/administration orientated role
  • Fluency in written and spoken English
  • Have strong attention to detail with an eye for execution
  • Proficient with the Microsoft Office package (particularly Excel) and a high level of computer/IT literacy
  • Show a natural proactive approach to achieving deadlines and solving problems
  • Ability to deal with large volumes of delegate/customer queries and effectively manage workloads
  • Excellent interpersonal, oral and written communication skills
  • Strong negotiation skills and great inter-personal skills
  • A natural team player capable of inspiring confidence in both clients and their colleagues
What We Offer
  • Attractive basic salary to reflect the quality of the candidate
  • Extensive opportunities for international travel
  • You will be part of a company that has an established global reach and a broad client portfolio
  • You will be given every opportunity and support to develop this role to meet your own aspirations in line with company strategy
  • You will be part of a fun, strong, driven and ambitious team
  • Your work will be fully supported by very experienced operational teams both at our head office in Dublin and across the global partner network

  • Conference Operations Coordinator

    7 days ago

    Dublin, Dublin City, Ireland beBeeCoordination Full time €35,000 - €45,000

    Job Title: Conference Operations CoordinatorAbout the RoleThis is a supervisory position responsible for overseeing the planning and execution of conferences, events, and banquets.Key ResponsibilitiesSupervise conference operations to ensure seamless execution from setup to wrap-up.Communicate effectively with clients, colleagues, and vendors to meet event...

  • Experienced Conference Coordinator

    7 days ago

    Dublin, Dublin City, Ireland beBeeProject Full time €90,000 - €110,000

    Senior Project ManagerThis esteemed role involves ensuring the seamless delivery of top-tier conferences.Key Responsibilities:Develop and present client proposals that showcase our exceptional conference services.Manage programme costs effectively and efficiently.Negotiate with suppliers to secure the best rates for our clients.Lead client site inspection...

  • Director of Conference Operations

    2 weeks ago

    Dublin, Dublin City, Ireland beBeeProject Full time €60,000 - €88,000

    Senior Project Manager Job DescriptionThe Senior Project Manager plays a vital role in delivering high-quality conference services, ensuring timely and professional project delivery.Key Responsibilities:Developing client proposals through thorough preparation and presentationAccurately costing programmes to meet client requirementsNegotiating with suppliers...

  • Senior Conference and Banqueting Executive

    1 week ago

    Dublin, Dublin City, Ireland beBeeoperations Full time €40,000 - €50,000

    Conference & Banqueting Operations ManagerThis role involves overseeing Conference and Banqueting operations, ensuring exceptional events and meetings that exceed guest expectations.Key Responsibilities:Coordinate Conference and Banqueting event operations from setup to breakdown.Lead a team of Conference and Banqueting professionals to maintain high...

  • Senior International Operations Coordinator

    1 week ago

    Dublin, Dublin City, Ireland beBeeProject Full time €89,680 - €105,220

    International Project Manager Job OverviewThis role involves supporting a project aimed at strengthening democratisation, good governance, and conflict prevention in third countries.The overall objective is to enhance the election observation activities and ensure they run smoothly.Key Responsibilities:Support the project team in achieving its...

  • Senior Operations Coordinator

    6 days ago

    Dublin, Dublin City, Ireland beBeeOperations Full time €34,000

    Job Title: Senior Operations CoordinatorJob Summary:We are seeking an experienced Senior Operations Coordinator to join our team. As a key member of the operations department, you will play a vital role in providing high-quality support to our Client Service Manager and Field Sales Managers.Key Responsibilities:- Analyze operational and CRM data to identify...

  • Director of Conferences

    1 week ago

    Dublin, Dublin City, Ireland beBeeConference Full time €67,165 - €80,883

    Senior Conference Manager OpportunityWe are seeking a highly experienced Senior Conference Manager to deliver top-class conferences.Key Responsibilities:Develop and present compelling client proposalsManage programme costing and negotiate with suppliersLead client site inspection trips and execute confirmed programmesDrive sales, marketing, and office...

  • Conference & Administration Manager

    2 weeks ago

    Dublin, Dublin City, Ireland Teagasc Full time

    Join to apply for theConference & Administration Managerrole atTeagascOverviewTeagasc - the Agriculture and Food Development Authority - is the national body providing integrated research, advisory and training services to the agriculture and food industry and rural communities.Our vision is to be a globally recognised leader in developing innovative...

  • Conference & Administration Manager

    2 weeks ago

    Dublin, Dublin City, Ireland Teagasc Full time

    Join to apply for the Conference & Administration Manager role at TeagascOverviewTeagasc - the Agriculture and Food Development Authority - is the national body providing integrated research, advisory and training services to the agriculture and food industry and rural communities. Our vision is to be a globally recognised leader in developing innovative...

  • International Shipping Coordinator

    3 days ago

    Dublin, Dublin City, Ireland beBeeFreight Full time €45,000 - €55,000

    Global Shipping CoordinatorAs a Global Shipping Coordinator, you will be responsible for coordinating international shipping operations and managing import and export shipments.Key Responsibilities:Managing global logistics and transportationCoordinating import and export shipmentsNegotiating rates with customers and agentsClearing customs on behalf of...