Senior Facilities Coordinator Role

2 weeks ago

Limerick, Limerick, Ireland beBeeFacilities Full time €45,000 - €60,000

An experienced and dynamic senior facilities coordinator is required to oversee multiple client portfolios, manage subcontractor performance, handle high-level client communications, and drive operational efficiency.

Key Responsibilities:
  • Taking ownership of planned preventive maintenance contracts ensures all service level agreements and compliance requirements are met.
  • Planning, scheduling, and overseeing the delivery of PPM works with subcontractors and in-house teams enhances productivity.
  • Serving as the main point of contact for key clients builds strong, professional relationships and proactively addresses issues or queries.
  • Managing and delegating incoming ad-hoc and reactive work requests ensures timely allocation, follow-up, and completion.
  • Monitoring subcontractor performance, including KPI tracking, quality assurance, and H&S compliance, improves overall quality.
  • Supporting operational planning, reporting, and forecasting with the management team optimizes business processes.
  • Leading process improvements to streamline scheduling, communication, and reporting workflows increases efficiency.
  • Maintaining accurate job records, reports, and documentation for audit and client reporting purposes ensures transparency.
Requirements:
  • A minimum of 3–5 years' experience in facilities management, maintenance coordination, or service delivery role is required.
  • A proven track record of managing multiple contracts and client relationships is essential.
  • Strong leadership and decision-making skills with the ability to delegate and prioritise effectively are necessary.
  • Excellent written and verbal communication skills with a professional, client-focused approach are required.
  • A high level of organisational and time management skills, with the ability to handle competing deadlines, is vital.
  • Experience with CAFM systems and Microsoft Office (especially Excel and Outlook) is crucial.
  • Knowledge of statutory compliance in building maintenance and PPM scheduling is advantageous.
Benefits:

This role offers a unique opportunity to develop your career in facilities management and make a significant impact on our organisation's success.

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