Senior Executive Support Specialist

3 days ago

Sligo, Sligo, Ireland beBeeAdministrative Full time
Personal Assistant /Executive Assistant Role

We are seeking an experienced Personal Assistant/Executive Assistant to support our senior executive in a dynamic and fast-paced environment.

About the Role

This is an exciting opportunity for a highly organized and detail-oriented individual to join our team as a Personal Assistant/Executive Assistant. The successful candidate will provide administrative support to the senior executive, ensuring seamless day-to-day operations and contributing to the overall success of the organization.

Key Responsibilities:
  • Promptly screen and monitor communications, including emails, invitations, and letters, and respond directly or advise the MD as required.
  • Research information online or via other sources to support the MD's needs.
  • Review, modify, and/or summarize presentations and documents at senior management/board level.
  • Coordinate and schedule calendar, travel, and diary events, including business and personal arrangements.
  • Manage events and meetings, including setup, location, agenda, participants, and facility arrangements.
  • Provide clarity and feedback on actions and outcomes of events/meetings.
  • Serve as a liaison between the MD and stakeholders, including employees and consultants as directed.
  • Manage recruitment for new team members.
  • Take responsibility for projects and actions to support the MD as required.
  • Work collaboratively with internal and external colleagues and assist them in the interests of the MD.
  • Confidently relay instruction and direction from the MD to direct reports and other stakeholders in a firm and respectful manner.
  • Write and collate materials and proofread documents.
  • Manage accounts to a bookkeeping standard, including expense report management.
Requirements:
  • 7 years' plus experience in a senior executive role.
  • Strong IT skills, including Microsoft Office applications, Gmail, Calendar, iPhone or Android smartphone applications.
  • Excellent interpersonal skills and ability to build relationships with stakeholders, including employees, consultants, investors, and board members.
  • Highly organized and detail-oriented.
  • Able to multitask and prioritize well even in pressurized environments.
  • Excellent command of the English language, both written and spoken.
  • Proactive problem-solving skills.
  • Clean driving license.

We offer a challenging and rewarding work environment that values collaboration, innovation, and continuous learning. If you are a motivated and experienced Personal Assistant/Executive Assistant looking for a new challenge, please apply today

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