Chief Support Specialist

23 hours ago

Sligo, Sligo, Ireland beBeeAdministrative Full time €49,000 - €61,000

Executive Support Role

The role of a Senior Administrative Assistant is a key position that requires an experienced professional to provide senior executive administration support.

This exciting opportunity allows an individual with 5+ years of experience in a similar capacity to join our organisation and contribute to its success.

Key Responsibilities:

  • Screen and monitor communications, including emails and invitations, and respond accordingly or advise the Managing Director.
  • Conduct research online and through other sources as required.
  • Review, modify, and summarise presentations and documents at senior management level.
  • Coordinate calendars, travel, and diaries for business and personal arrangements.
  • Manage events, meetings, and setup, location, agenda, participants, and facility arrangements.
  • Provide clarity and feedback on actions and outcomes of events/meetings.
  • Act as liaison between the Managing Director and stakeholders, including employees and consultants, as directed.
  • Recruit new team members.
  • Take responsibility for projects and actions to support the Managing Director as needed.
  • Collaborate with internal and external colleagues and assist them in the interests of the Managing Director.
  • Communicate instruction and direction from the Managing Director to direct reports and other stakeholders in a firm and respectful manner.
  • Write and collate materials and proofread documents.
  • Manage accounts and expense reports to a high standard.

Requirements:

  • 7+ years' experience in a senior executive role.
  • Strong IT skills, including Microsoft Office applications, Gmail, Calendar, iPhone or Android smartphone applications.
  • Excellent interpersonal skills and ability to build relationships with stakeholders.
  • Highly organised and detail-oriented individual.
  • Able to multitask and prioritise well in pressurised environments.
  • Excellent command of the English language, both written and spoken.
  • Proactive problem-solver with a car owner's license and full clean driving license.

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