County Operations Coordinator

5 days ago

Dublin, Dublin City, Ireland beBeeOperationsAdministrator Full time €33,000

We are currently seeking a diligent and highly organized individual to fill the role of Operations Administrator in County Kildare.

This is a permanent, full-time position requiring excellent time management skills and the ability to juggle multiple tasks.

The selected candidate will be responsible for processing and securing approval for travel invoices, expenses, and timesheets, as well as preparing invoicing packs for Finance.

Additionally, they will generate reports and align them with job numbers to support invoicing accuracy.

Maintaining visa records, updating the visa database, and liaising with service providers, consultants, government agencies, customers, and embassies are also key responsibilities.

The successful candidate will serve as the main point of contact for travel, project briefings, operational processes, and procedures.

Apart from these duties, they will maintain and update operations databases, personnel trackers, job schedules, travel logs, customer files, end-user files, feedback forms, and timesheets.

To ensure a smooth running of daily operations, they will adhere to company processes and continually identify improvements.

They will also arrange travel for field personnel – including flights, accommodation, and car hire – in a timely and efficient manner.

Adapting quickly to last-minute changes and urgent travel requirements is a critical aspect of this role.

All travel details will be recorded in the travel log and relevant databases.

Maintaining passport renewals and assisting with visa applications for assigned engineers and projects is another responsibility of this position.

The Ideal Candidate
  • A third-level qualification or equivalent experience is required.
  • The ideal candidate must be a proactive self-starter who can take ownership and use initiative to make sound judgements and decisions autonomously.
  • Highly organized with excellent time management skills and the ability to juggle multiple tasks is essential.
  • Excellent interpersonal and communication skills (both verbal and written) are necessary for providing the highest level of service.
  • A record of high achievement and delivery is desirable.
  • Proficiency in Microsoft Office suite is mandatory.

Our commitment to confidentiality ensures that all CVs are kept confidential and will not be submitted to any third parties without the candidate's knowledge or consent.

By applying, you are giving consent for us to contact you about this job or similar positions.

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