Production and Administration Professional

1 week ago

Dublin, Dublin City, Ireland beBeeProduction Full time €38,000
Key Roles

We are seeking a highly motivated and organized professional to fill the role of Production Assistant/Office Manager.

The ideal candidate will be responsible for supporting the Executive Producer, freelance producers, and ensuring the smooth operation of productions and the production office.

The successful candidate will be intrinsic to all parts of the production process and the business.

Key Responsibilities:
  • Assisting in all stages of production with diligence and care.
  • Booking crew and being a point of contact for freelancers throughout the production period.
  • Organising travel arrangements and preparing itineraries.
  • Arranging contracts and insurance with precision.
  • Preparing production documents using MS Office Suite and Google Docs efficiently.
  • Responsible for the day-to-day running of a busy production office with poise.
  • Providing support to Directors and colleagues as required with expertise.
  • Financial administration – issuing invoices to clients, processing payments, managing floats, providing information to bookkeeper and accountant.
  • Marketing – Maintaining the company’s online presence by managing external suppliers effectively.
  • Managing social posts – internally or with external supplier.
  • Overseeing the health and safety of the office; solving IT issues, drive management, etc.
Key Requirements:
  • A proactive self-starter capable of working flexibly and resourcefully in support of the team.
  • An ability to work efficiently in a fast-paced environment with minimal supervision.
  • Very strong attention to detail and analytical skills.
  • Strong problem-solving skills and critical thinking.
  • Excellent verbal and written communication skills with excellent interpersonal skills.
  • A high level of IT literacy, proficiency in Word, Excel, Google Suite. Experience of InDesign and Canva would be an advantage.

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